Administration Assistant

7 days ago


Vastral Ahmedabad Gujarat, India Shanti Asiatic School Full time

**Job Description: Admin Executive (School)**

**Position Overview**:
The Admin Executive is responsible for managing and overseeing the day-to-day administrative operations of the school. The role requires excellent organizational, communication, and multitasking skills to ensure smooth functioning and adherence to school policies. The Admin Executive acts as a bridge between school staff, parents, and external stakeholders, supporting the school's academic and non-academic objectives.

**Key Responsibilities**:

- **Administrative Support**:

- Manage daily administrative tasks, including correspondence, record-keeping, and filing.
- Ensure the availability of office supplies and maintain inventory records.
- **School Operations**:

- Coordinate school events, meetings, and schedules in consultation with the principal and staff.
- Maintain and update student and staff records in compliance with school policies.
- Manage admission inquiries and processes, ensuring documentation is accurate and complete.
- **Liaison & Communication**:

- Act as the primary point of contact for parents, vendors, and other stakeholders.
- Address parent queries, complaints, and concerns in a timely and professional manner.
- Coordinate with school departments (academic, finance, and facilities) to streamline operations.
- **Compliance & Reporting**:

- Ensure adherence to local education board and government regulations.
- Prepare and submit periodic reports to school management, such as attendance, performance, and compliance reports.
- Assist with audits and inspections by maintaining accurate records and documentation.
- **Staff Coordination**:

- Support the recruitment, onboarding, and training of non-teaching staff.
- Monitor and manage staff attendance and leave records.
- Coordinate with IT and facilities teams to address infrastructure or technical issues.
- **Event Planning**:

- Assist in planning and organizing school events, including annual functions, parent-teacher meetings, and workshops.
- Ensure proper logístical arrangements for events and activities.

**Required Skills & Qualifications**:

- **Educational Qualifications**:

- Bachelor’s degree in Business Administration, Management, or a related field.
- Additional certifications in office management or school administration are a plus.
- **Experience**:

- 2-4 years of administrative experience, preferably in a school or educational institution.
- **Key Skills**:

- Proficiency in MS Office Suite (Word, Excel, PowerPoint) and school management software.
- Strong organizational and multitasking abilities.
- Excellent written and verbal communication skills.
- Problem-solving and decision-making skills.
- **Soft Skills**:

- Professional demeanour and interpersonal skills.
- Ability to maintain confidentiality and handle sensitive information.
- Flexibility and adaptability in a fast-paced environment.

Pay: ₹10,000.00 - ₹25,000.00 per month

**Benefits**:

- Provident Fund

Schedule:

- Morning shift

**Education**:

- Bachelor's (preferred)

**Experience**:

- total work: 1 year (preferred)

**Language**:

- Hindi (preferred)
- English (preferred)

Work Location: In person

Application Deadline: 28/12/2024



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