Executive Assistant
7 days ago
The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations.
Job Description:
• Responsibility for coordinating administrative function of the department.
• Ensure smooth functioning of department sites including facility Management.
• Prepare various weekly, monthly and quarterly reports.
• Communicate with our global counterparts and provide support on various requests from global staff on scheduling visits and meeting support requirements.
• Accounting related activities relating to I&D including bills settling, coordinating with Finance on TBCT re-imbursements.
• Support Top leadership in creating yearly budget and monitoring budget spending in order to be on track.
• Convene Monthly review meeting of the department and make MOM (Minutes of Meeting)
• Follow up on MOM to ensure completion of activities and report weekly
• Prepare good presentations for various meetings
• Assist Top Leadership to ensure timely completion of action items arising out of several meetings taking place every week.
• Document distributions maintain files and up keeping various records.
• Arrange business travel and settling of travel accounts.
• Co-ordinate house- keeping activities.
• Retain confidential documents and training records.
• Co-ordinate with heads of the department for follow up on various activities
• Attend/schedule/co-ordinate conference calls
Candidate Profile:
- Desired Candidate Profile Minimum 3 years of experience in EA role
- Good communication Skill Professional and capable of managing workload
- Able to prioritize tasks in a fast-paced corporate environment
- Documentation skills
- Advanced MS Office skills
- Proficiency in collaboration and delegation of duties
- Exceptional Interpersonal skills
Education Qualification:
Graduation in any discipline with excellent communication skills.
Job Location:
Puliyarakonam, Trivandrum
Contract Period : 1 Year
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