Administrative Assistant

3 weeks ago

Jaipur, India Gem & Jewellery Information Centre Full time

Job Summary:

We are looking for a detail-oriented and organized Assistant to join our Publication Department. The role involves supporting the editorial team in producing high-quality publications, managing administrative tasks, coordinating communication, and ensuring smooth workflow within the department. This is a great opportunity for someone passionate about publishing and looking to grow their career in a dynamic environment.

Key Responsibilities:

  • Content Management:
  • Assist in managing content submissions, tracking deadlines, and maintaining publication schedules.
  • Support the editorial team with proofreading, formatting, and minor editing tasks as needed.
  • Ensure content adheres to the company’s style guide and editorial standards.
  • Administrative Support:
  • Organize and maintain files, databases, and archives related to publications.
  • Schedule meetings, manage calendars, and handle correspondence for the publication team.
  • Coordinate with external contributors, writers, and vendors (e.g., designers, printers).
  • Project Coordination:
  • Assist in the planning and execution of publication projects from concept to delivery.
  • Track project milestones and provide status updates to the team.
  • Liaise with other departments such as marketing, sales, and production to ensure alignment and timely publication.
  • Communication:
  • Serve as a point of contact for queries related to ongoing publications and projects.
  • Coordinate communication between the publication team and external stakeholders.
  • Digital Support:
  • Assist in uploading and updating content on the company’s website and digital platforms.
  • Help with managing social media content related to publications.
  • Other Duties:
  • Perform additional tasks and responsibilities as assigned by the Head of Publication or Senior Editor.

Qualifications:

  • Bachelor’s degree in English, Journalism, Communications, or a related field.
  • Previous experience in publishing, media, or editorial roles is preferred.
  • Strong written and verbal communication skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with content management systems.
  • Excellent organizational skills and ability to manage multiple tasks simultaneously.
  • High attention to detail and commitment to producing quality work.
  • Ability to work collaboratively within a team and with external stakeholders.

Preferred Skills:

  • Experience with editing and proofreading.
  • Knowledge of design software (e.g., Adobe InDesign, Photoshop) is a plus.
  • Basic understanding of SEO and digital content strategy.

Working Conditions:

  • This position may require occasional travel to industry events or meetings.
  • Ability to meet tight deadlines in a fast-paced environment.

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