Head of Facilities Management

8 hours ago


Mumbai, India KNR Management Consultants Full time

Position: Head Facility Management

Location: Mumbai

Experience: 12 to 16 Yrs


Main Areas of Responsibilities and Key Activities :


Site Management Services

  • Space Management
  • IFM Services – Ensure effective site operations are provided by the IFM service provider as per the terms of MSA – housekeeping, contractual staff management, reception management, consumables, repairs and maintenance, landscaping and indoor plants, pest control, mail room management, vending machines.
  • Asset Management – procurement, R&M and disposal of company assets, etc.
  • Site Safety – Implementation of site safety protocols as per guidance of EHS team and site incident commander. Formation of EHS Team, weekly safety announcement, site safety rounds, evacuation drills, incident reporting, etc.
  • Site Security – Provision of 24x7 security personnel to manage site security, ensure implementation of site access control systems, site visitor management, movement of site material, etc. Coordinate with EHS/Corporate Security for any related matters.
  • Provision of site facilities – parking, shuttle services, ATMs, storage facilities, etc.
  • Site Licenses pertaining to FM – Shops & Establishment licenses, Labour licenses, Form B submission, FSSAI Licenses, etc.
  • Canteen Management – provision of quality canteen services, facilitate selection of quality canteen vendor.


Employee Soft Services

  • Fleet Management – management of company cars as per SOP i.e., processing new car approvals, CIR approvals procurement and disposal of cars through procurement department, allocation of existing car, managing company pool car
  • Bus Transport Facility – Provision of company AC bus transport facility to employees, optimization and finalization of bus routes, seek vendor intervention for ensuring bus quality, timely services and redressal of issues.
  • Corporate data SIM – Provision of mobile and data SIM for employees as per SOP.


Management of office Infra (new/renovation/modification) projects

  • Basis organizational need, work on office infra project with Real Estate team. Broadly covering need analysis, RFP, vendor selection, execution of project plan, statutory topics, occupancy/ relocation to new office setup.


Governance Topics

  • Control Cost/ spends to ensure that budgetary limits are adhered.
  • Ensure adherence to company polices and statutory provision, implementation of audit observations.
  • Timely review of service provider as per contractual terms and obligations
  • Coordinate with procurement department for RFPs and contract
  • Introduction of new / review of existing FM SOPs to ensure that the same are relevant.
  • Review the services provided by Hub team, collaborate for feedback and improvement in service quality.


Minimum Education and Qualification Required for the Position :

  • Minimum Education: Graduate in any field
  • Working Experience: min 12-15 years of relevant work experience
  • Skills and Knowledge Required: Knowledge on Statutory compliance, Problem Solving,Strong Interpersonal skills, Ability to drive Sustainable Solutions, Stakeholder Management.



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