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Head - Facility Management

6 months ago

Mumbai, India BASF India Limited Full time
Job Title Job Grade Direct Subordinate Position(s) BU/SBU/Function/Division/Dept Code Company/ Location Head Facility Management 5 3 GBA/IY BIL Navi Mumbai

M ain Tasks

Site Management Services:

Management of all sites under FM scope – NMHO, IC, Godrej One, BKC, Delhi & Pune Offices Space Management – Implementation of SOP on office space eligibility IFM Services – Ensure effective site operations are provided by the IFM service provider as per the terms of MSA – housekeeping, contractual staff management, reception management, consumables, repairs and maintenance, landscaping and indoor plants, pest control, mailroom management, vending machines. Asset Management – procurement, R&M and disposal of company assets, etc. Site Safety – Implementation of site safety protocols as per guidance of EHS team and site incident commander. Formation of EHS Team, weekly safety announcement, site safety rounds, evacuation drills, incident reporting, etc. Site Security – Provision of 24x7 security personnel to manage site security, ensure implementation of site access control systems, site visitor management, movement of site material, etc. Coordinate with EHS/Corporate Security for any related matters. Provision of site facilities – parking, shuttle services, ATMs, storage facilities, etc. Site Licenses pertaining to FM – Shops & Establishment licenses, labour licenses, Form B submission, FSSAI Licenses, etc. Canteen Management – provision of quality canteen services, facilitate selection of quality canteen vendor, seek feedback from canteen committee and employees and implement corrective measures, ensure timely review of canteen rate payable by the employee. Event Management – Support site events in coordination with event management team Ensure necessary coordination & communication internally & externally with various stakeholders to ensure smooth functioning of the site FM operators.

Employee Soft Services:

Fleet Management – management of company cars as per SOP i.e., processing new car approvals, CIR approvals procurement and disposal of cars through procurement department, allocation of existing car, managing company pool car. Bus Transport Facility – Provision of company AC bus transport facility to employees, optimization and finalization of bus routes, seek vendor intervention for ensuring bus quality, timely services and redressal of issues. Corporate data SIM & Credit Card – Provision of mobile and data SIM for employees as per SOP. Managing Corporate Credit Card. Support the Hub Team & employees in BASF India in mitigation/resolution of service issues and/or escalations pertaining to Corporate Travel Management.

Management of office Infra (new/renovation/modification) projects:

Basis organizational need, work on office infra project with Real Estate team. Broadly covering need analysis, RFP, vendor selection, execution of project plan, statutory topics, occupancy/ relocation to new office setup

Governance Topics:

Control Cost/ spends to ensure that budgetary limits are adhered. Ensure adherence to company polices and statutory provision, implementation of audit observations. Timely review of service provider as per contractual terms and obligations Coordinate with procurement department for RFPs and contract Introduction of new / review of existing FM SOPs to ensure that the same are relevant. Review the services provided by Hub team, collaborate for feedback and improvement in service quality.

License to Operate (LtO ):

Ensuring compliance with respect to BASF’s license to operate in area of responsibility(ies). Compliance in accordance with BASF Code of Conduct (1). Applicable laws & regulations (2). Internal guidelines & polices and (3). Ethical business practices. From time to time keeping the Managing Director informed of any and all matters concerning or impacting Compliance.

M inimum Education and Qualification Required for the Position

Minimum Education: Graduate in any field Working Experience: min 12-15 years of relevant work experience Skills and Knowledge Required: Knowledge on Statutory compliance, Problem Solving, Strong Interpersonal skills, Ability to drive Sustainable Solutions, Stakeholder Management