Executive Assistant

2 weeks ago

Goa, India Holland Advisors Full time

Job Title: Executive Assistant

Job Location: Goa

Experience: 7 years


Job Summary:


We are seeking a highly motivated, ethical, and experienced Executive Secretary to provide top-tier support to our executive team. The ideal candidate is a proactive problem-solver with more than 7 years of experience, a strong sense of integrity, and a "can-do" attitude. This person must be comfortable with a fast-paced, work environment and not afraid to "get their hands dirty" to ensure that the organization runs smoothly, turning chaos into calm, on behalf of the directors, of the organization.


Key Responsibilities:


1. Executive Support: Serve as the primary point of contact for the executive team, managing daily schedules, appointments, and travel arrangements. Ensure that executives are fully prepared for meetings, events, and other engagements.


2. Communication & Correspondence: Handle sensitive communications with the highest level of confidentiality and professionalism. Draft, review, and manage emails, letters, reports, and presentations on behalf of the executives.


3. Project Management: Coordinate and manage special projects, ensuring timelines are met and objectives are achieved. Take initiative to troubleshoot and resolve issues as they arise.


4. Office Management: Assist in managing the administrative operations of the office, including ordering supplies, maintaining records, and supporting other staff as needed. This could include taking on additional tasks or assisting in departments where extra hands are needed.


5. Meeting Coordination: Organize and schedule internal and external meetings, including preparing agendas, recording minutes, and following up on action items.


6. Event Planning: Plan and execute company events, such as team-building activities, executive retreats, and special meetings, ensuring all logistics are handled efficiently.


7. Document Management: Maintain and organize critical company documents, ensuring that files are up-to-date, accessible, and properly archived.


8. Ethical Stewardship: Act with integrity in all dealings, making decisions and managing situations in alignment with the company's ethical values and standards.


9. Hands-On Problem Solving: Be willing to dive into the details, solve problems, and handle the “dirty work” that may arise, from troubleshooting last-minute challenges to helping other departments in need.


Qualifications:


Experience: Minimum of 7+ years as an Executive Secretary, Administrative Assistant, or in a similar role supporting high-level executives.


Skills:

- Exceptional organizational and multitasking abilities.

- Strong written and verbal communication skills.

- High level of discretion and professionalism in handling confidential information.

- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management tools (calendars, video conferencing, etc.).


Personal Attributes:

- A self-starter who can work independently and take initiative.

- Strong ethical standards and a commitment to integrity.

- Resilient, adaptable, and able to handle high-pressure situations.

- A collaborative team player who can work effectively across departments.

- Willingness to roll up sleeves and tackle any task, big or small.

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