Executive Assistant

7 months ago

Goa, India Simeio Solutions Full time

**The Opportunity**:
Simeio, a global leader in identity management & cybersecurity, has an opportunity for an Executive Assistant to provide high-level administrative support primarily to a few C-Level executives in the Alpharetta office. This role requires exceptional organizational skills, discretion, and handling various tasks with limited supervision. The Executive Assistant will act as a primary point of contact between the executives and internal/external stakeholders, ensuring effective communication and workflow.

**Key Responsibilities**:

- ** Calendar Management**: Schedule and manage appointments, meetings, and events. Coordinate with other team members to ensure alignment of schedules and follow up on action items as needed.
- ** Travel Arrangements**: Plan and coordinate travel arrangements, including flights, accommodations, and itineraries. Ensure that all travel plans align with the executive’s schedule and preferences.
- ** Document Management**: Organize and maintain documents, files, and records. Ensure easy access to important information and data.
- ** Expense Management**: Manage and reconcile expense reports, invoices, and reimbursements. Maintain accurate records of expenses.
- ** Stakeholder Liaison**: Act as a liaison between the executive and internal/external stakeholders, such as members of the Private Equity group, partners, and team members. Handle inquiries and requests professionally and timely.
- ** Confidentiality**: Maintain the utmost discretion and privacy when dealing with sensitive information and matters.
- ** Prioritization**: Serve as gatekeeper. Prioritize tasks and manage the executive’s time effectively. Identify and address urgent matters promptly.
- ** Cost Control**: Negotiate and secure best pricing, providing multiple options and scenarios.
- ** Point of Contact**: Welcome and greet visitors and customers and direct inquiries as appropriate.
- ** Meeting Prep & Scheduling**: Create visitor’s agenda by coordinating with visitors and internal stakeholders. Arrange for meals, transportation, etc., as needed.
- ** Facilities**: Order and stock breakroom and other areas with supplies. Coordinate with building management on maintenance requests and partner with vendors as needed.
- **Office Administration**: Issue and track employee and guest badges and prepare work areas for new employees.
- ** Weekly Employee Connect**: Prepare PowerPoint slides for weekly employee connect. Arrange for all material in advance to meet the deadline.
- ** Continuous Improvement**: Suggest and implement process improvements to enhance the executive’s productivity and efficiency.
- ** Other**:Other duties as assigned.

**Qualifications and Experience**:

- College or Vocational School Graduate; bachelor’s degree a plus
- Proven experience as an executive assistant or in a similar administrative role supporting C-level executives.
- Experience planning domestic and international travel.
- Proficiency with MS Office suite
- Work with a sense of urgency.
- Strong sense of responsibility and capacity to complete tasks quickly and accurately with mínimal supervision.
- Professional and friendly demeanor with a team-oriented attitude
- Excellent written and verbal communication skills.
- Exceptional organizational and time management abilities.
- Strong attention to detail and problem-solving skills.
- Ability to handle multiple tasks simultaneously and work well under pressure.
- Exercise discretion and professionalism when dealing with sensitive information
- Adaptability and a willingness to learn and grow in the role.
- Strong interpersonal skills and the ability to work effectively with diverse personalities.

**Travel**: Local travel as required to perform job duties.

Simeio is an equal opportunity employer.

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