Executive Assistant

2 weeks ago

Gurugram, India SATS Ltd. Full time

About SATS – Feed and Connect Communities

SATS is Asia's leading provider of food solutions and gateway services. Using innovative food technologies and resilient supply chains, we create tasty, quality food in sustainable ways for airlines, foodservice chains, retailers, and institutions. With heartfelt service and advanced technology, we connect people, businesses, and communities seamlessly through our comprehensive gateway services for customers such as airlines, cruise lines, freight forwarders, postal services and eCommerce companies.

Fulfilling our purpose to feed and connect communities, SATS delights customers in over 55 locations and 14 countries across the Asia Pacific, UK, and the Middle East. SATS has been listed on the Singapore Exchange since May 2000. For more information, please visit www.sats.com.sg.

The Role

The focus for the Personal Assistant job role will be to provide immaculate administrative and secretarial support to the Chairman of SATS India. The incumbent will be responsible to manage multiple complex calendars and have a good understanding of business functions to assist the Directors and Chairman in prioritising their tasks and appointments. The role holder will need to schedule and prepare for meetings, as well as coordinate travel arrangements for the team. You will be required to provide coverage for other executive assistants/receptionists as and when required. Other general administrative support, such as answering calls, sorting mail, handling paperwork, and maintaining databases, will also fall under your care.

Key responsibilities

· Provide a full range of office secretarial & admin support to the Chairman and his team.

· Handle inbound calls, inquiries & manage meeting rooms.

· Handle travel arrangements, expense claims, and coordinate meetings/ facilities bookings.

· Assist in office supplies & equipment maintenance.

· Assist in miscellaneous admin functions and ad-hoc research assignments.

· Maintaining internal systems on real-time basis.

· Handle confidential information in a professional and discreet manner. Ensure that various administrative tasks are done in an effective and efficient manner, including copying, reviewing outside mail, drafting correspondence, screening phone calls when requested, and maintaining executive files as needed.

· Act as the Chairman’s representative and ambassador to external constituents as directed.

· Process and maintain duty travel expenses for the Chairman.

JOB REQUIREMENTS

· 5-8 years of proven experience as a personal assistant or other relevant administrative support experience.

· Bachelor's degree is a must

· Experience in handling office admin activities is a must.

· Understanding of MS Office suite.

· Ability to organise a daily workload by priorities.

· Must be able to meet deadlines in a fast-paced, quickly changing environment.

· A proactive approach to problem-solving with strong decision-making skills.

· Professional level verbal and written communications skills.

  • Executive Assistant

    2 months ago

    gurugram, India Lepton Software Full time

    JOB RESPONSIBILITY: Calendar Management: Manage and optimize the executive team’s calendars, scheduling internal and external meetings, calls, conferences, and travel. Communication: Serve as the first point of contact for the executives, handling calls, emails, andmessages in a professional manner. Meeting Coordination: Organize and prepare...

  • Executive Assistant

    2 months ago

    Gurugram, India Lepton Software Full time

    JOB RESPONSIBILITY: Calendar Management: Manage and optimize the executive team’s calendars, scheduling internal and external meetings, calls, conferences, and travel. Communication: Serve as the first point of contact for the executives, handling calls, emails, andmessages in a professional manner. Meeting Coordination: Organize and prepare...

  • Executive Assistant

    2 months ago

    Gurugram, India Lepton Software Full time

    JOB RESPONSIBILITY: Calendar Management: Manage and optimize the executive team’s calendars, scheduling internal and external meetings, calls, conferences, and travel. Communication: Serve as the first point of contact for the executives, handling calls, emails, andmessages in a professional manner. Meeting Coordination: Organize and prepare...

  • Executive Assistant

    2 months ago

    Gurugram, India Lepton Software Full time

    JOB RESPONSIBILITY:  Calendar Management: Manage and optimize the executive team’s calendars, scheduling internal and external meetings, calls, conferences, and travel.  Communication: Serve as the first point of contact for the executives, handling calls, emails, and messages in a professional manner.  Meeting Coordination: Organize and...

  • Executive Assistant

    2 months ago

    gurugram, India Lepton Software Full time

    JOB RESPONSIBILITY: Calendar Management: Manage and optimize the executive team’s calendars, scheduling internal and external meetings, calls, conferences, and travel. Communication: Serve as the first point of contact for the executives, handling calls, emails, andmessages in a professional manner. Meeting Coordination: Organize and prepare...

  • Executive Assistant

    3 weeks ago

    Gurugram, India Lepton Software Full time

    JOB RESPONSIBILITY: Calendar Management: Manage and optimize the executive team’s calendars, scheduling internal and external meetings, calls, conferences, and travel. Communication: Serve as the first point of contact for the executives, handling calls, emails, andmessages in a professional manner. Meeting Coordination: Organize and prepare...

  • Executive Assistant

    3 weeks ago

    Gurugram, India Lepton Software Full time

    JOB RESPONSIBILITY: Calendar Management: Manage and optimize the executive team’s calendars, scheduling internal and external meetings, calls, conferences, and travel. Communication: Serve as the first point of contact for the executives, handling calls, emails, andmessages in a professional manner. Meeting Coordination: Organize and prepare...

  • Executive Assistant

    3 weeks ago

    Gurugram, India Lepton Software Full time

    JOB RESPONSIBILITY:  Calendar Management: Manage and optimize the executive team’s calendars, scheduling internal and external meetings, calls, conferences, and travel.  Communication: Serve as the first point of contact for the executives, handling calls, emails, and messages in a professional manner.  Meeting Coordination: Organize and...

  • Executive Assistant

    1 month ago

    Gurugram, India Innovist Full time

    Job Title: Executive AssistantLocation: Corporate Office GurgaonExperience: 4-5 YearsJob Summary:The Executive Assistant will provide high-level administrative support to senior executives, managing their schedules, communications, and various day-to-day activities. This role requires a proactive, highly organized individual with excellent time management...

  • Executive Assistant

    4 weeks ago

    gurugram, India OnDemand International Full time

    Job Title: Executive Assistant Location – Gurgaon (Udyog Vihar Phase V) Working Schedule - 5 Days, 10 AM – 7 PM (1st & 3rd Saturdays are working) Company – Job Summary: We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive support to our senior management team. The ideal candidate will...

  • Executive Assistant

    4 weeks ago

    Gurugram, India OnDemand International Full time

    Job Title: Executive AssistantLocation – Gurgaon (Udyog Vihar Phase V)Working Schedule - 5 Days, 10 AM – 7 PM (1st & 3rd Saturdays are working)Company – Job Summary:We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive support to our senior management team. The ideal candidate will excel in a...

  • Executive Assistance

    4 weeks ago

    Gurugram, Haryana, India Core Innovative Designs Full time

    A executive assistant is a professional who provides high-level administrative and personal support to a company's executive team. They play a crucial role in ensuring the smooth operation of the executive office by managing a variety of tasks and responsibilities. Some common duties and responsibilities of an executive assistant may include: 1. Managing...

  • Executive Assistant

    4 weeks ago

    Gurugram, India OnDemand International Full time

    Job Title: Executive AssistantLocation – Gurgaon (Udyog Vihar Phase V)Working Schedule - 5 Days, 10 AM – 7 PM (1st & 3rd Saturdays are working)Company – Job Summary:We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive support to our senior management team. The ideal candidate will excel in a...

  • Executive Assistant

    4 weeks ago

    Gurugram, India OnDemand International Full time

    Job Title: Executive Assistant Location – Gurgaon (Udyog Vihar Phase V) Working Schedule - 5 Days, 10 AM – 7 PM (1st & 3rd Saturdays are working) Company – Job Summary: We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive support to our senior management team. The ideal candidate will...

  • Executive Assistant

    6 months ago

    Gurugram, India LCX Full time

    Position Overview:We are seeking an experienced and dynamic Executive Assistant (EA) to provide high-level administrative support to a member of our board. The successful candidate will play a crucial role in facilitating the efficient operation of the board member's office and ensuring smooth communication and coordination across various stakeholders....

  • Executive Assistant

    3 weeks ago

    Gurugram, India DENEB & POLLUX TOURS & TRAVELS Full time

    Job Description: Executive Assistant (EA)CompanyDeneb & PolluxLocationDeneb & Pollux Office, Sector-52, Wazirabad, GurgaonPosition TypeFull-TimeAbout Deneb & PolluxDeneb & Pollux is a leading car rental company specializing in providing premium transportation solutions to corporate clients and multinational organizations. As part of our growth strategy,...

  • Executive Assistant

    3 weeks ago

    Gurugram, India DENEB & POLLUX TOURS & TRAVELS Full time

    Job Description: Executive Assistant (EA) Company Deneb & Pollux Location Deneb & Pollux Office, Sector-52, Wazirabad, Gurgaon Position Type Full-Time About Deneb & Pollux Deneb & Pollux is a leading car rental company specializing in providing premium transportation solutions to corporate clients and multinational organizations. As part of our growth...

  • Executive Assistant

    3 weeks ago

    Gurugram, India DENEB & POLLUX TOURS & TRAVELS Full time

    Job Description: Executive Assistant (EA)CompanyDeneb & PolluxLocationDeneb & Pollux Office, Sector-52, Wazirabad, GurgaonPosition TypeFull-TimeAbout Deneb & PolluxDeneb & Pollux is a leading car rental company specializing in providing premium transportation solutions to corporate clients and multinational organizations. As part of our growth strategy,...

  • Executive Assistant

    1 month ago

    gurugram, India Safexpress Private Limited Full time

    The ideal candidate will serve as a vital support resource for senior executives, demonstrating exceptional organizational skills and proficiency in managing complex schedules. This individual should be comfortable handling email correspondence on behalf of senior leadership, drafting high-quality documents, and providing thorough assistance with meeting...

  • Executive Assistant

    6 months ago

    Gurugram, Haryana, India AITMC Ventures Pvt Ltd. Full time

    **COMPANY NAME: - AITMC Ventures Private Limited** **WORK LOCATION: - Gurugram, Haryana - 122002** **COMPANY SERVICES: - Industry 4.0 New age Skill Development Trainings in Drones, Agriculture and Media Overseas employment, Overseas Education, Online Education Etc.** **DESIGNATION: - Executive Assistant** **EXPERIENCE: - 2-5 Years** **QUALIFICATION: -...