Assistant Facility Manager
3 weeks ago
Assistant Facility Manager
Work Dynamics
What this job involves?
Create & maintain the asset register of all equipment for all sites PAN India. Managing all the SMT’s including plumbers of all locations PAN India Weekly Rostering & daily reporting of all SMT’s PAN India. Quarterly performance review of all SMT’s to be conducted to gaze their performances List the specific tasks, duties, and the primary responsibilities of the job. The list should include statements explaining why the function is required. Work with Technical Facilities Manager to oversee the delivery of maintenance and repair services also in Minor /Adhoc Projects Maintain client satisfaction with delivery of facility management services and support programs to increase customer satisfaction Interface with occupants of selected properties. 24/7 emergency call support and site attendance is required AFM will ensue after any incident happened SMT must be followed the escalation procedure and report need to be uploaded in CMO & Velocity portal. Support work order management for in house staff and vendors as necessary. Meet or exceed site Key Performance Indicators (KPI’s); assist with monitoring Service Level Agreements (SLA’s) monthly to identify potential challenges and plan corrective actions accordingly Assist in the development and management of operating and capital budgets. Support the Technical Facilities Manager in the implementation of short and long-term projects for the client. Assist in the development and implementation of the annual management plan (set deliverables); accomplish key performance indicators as identified by the Account Manager. Oversee the appropriate monthly/quarterly/annual reporting appropriate for the client. Manage the maintenance of existing contracts. Support IFM team to collaborate with account Sourcing team on national and regional sourcing opportunities to define scope, coordinate supplier walk-through, and manage national and regional supplier performance at property level. Assist in the development and implementation of the annual budget plan , Annual shut down plan accomplish key performance indicators as identified by the Technical Manager. After preparing the reports by SMT , AFM will verify this reports and will discuss with Technical FM if any corrective action is require.. The performance review is under FM scope however coordination with vendors and to ensure delivery of the materials on time is AFM scope. CEM Induction to be given to all critical contractors. Prepare the job descriptions of all technical staff and support them in their day today functions. Develop the standard operating procedures for all critical equipment & Production floor and Implementation of same Provide specialist advice to the technical team as and when required. Carry out Technical Audits for all installations at periodical intervals; Review stock levels of the required inventory of spares on site. Analyse call outs to understand trends; undertake strategic initiatives to minimize the same. All Incidents need to be managed appropriately to reduce impact. Escalation & reporting of Incidents as per the account guidelines. Ensure timely closure of all identified risks post taking required corrective actions. Conduct Annual Power down once in a year for respective sites as per guidelines. Maintain and record power down documents. Prepare the contingency plan to deal with emergencies. Advise Account Manager / Director in preparing the future operation & maintenance budgets. . Under FM scope however AFM will support FM to prepare the same. Identify and implement energy conversation initiatives. Support Account Manager in preparing the management reports. Review of trend analysis to identify areas of service improvement. As a part of Vendor Management Program, conduct monthly & quarterly meeting, reviews and performance assessment of technical vendors. To ensure all Tools & Tackles are in safe place and periodically check the conditions of Tools. Energy conservation initiatives & implementation: Day to day monitoring and guide team for implementation the initiative under AFM scope. Adhering to all the policy of JLL / Ethical requirements Participate in all Trainings which is assign to Team and for him also conduct Monthly Training within Teams. Power feasibilities check and share the reports to the Technical Manager for any Temporary & Permanent power enhancement at site. Update and implement Emergency Response plan; drills etc. as required Operational Audits and Compliance. Must be proficient of using of different Web based Tools which is related to the Critical Engineering Making sure all PMs are getting executed as per approved PM planner & reports are verified. Making sure SWMS, Risk assessment & PTW etc. should be followed onsite.Sound Like You? To Apply You should:
Ensure compliance with statutory regulations on fire, health and safety standards as per JLL & local Govt. authority. Ensure all safety procedures, including Crisis Management/ Business Continuity and Emergency Procedures are maintained at all times. Ensure that service delivery teams and on-site contractors undergo a Health and Safety Induction prior to deployment. Maintain equipment database for site. Develop and implement innovative programs and processes that reduce utility costs, increase productivity and savings. Initiate strategies to achieve measurable improvements in energy consumption.Employee specification
Tertiary qualifications in property, building or facilities management required. Excellent people skills and ability to interact with a wide range of client staff and demands Knowledge of Occupational Safety requirements Strong PC literacy and proven ability to manage daily activities using various systems.What we can do for you:
At JLL, we make sure that you become the best version of yourself by helping you realise your full potential in an entrepreneurial and inclusive work environment. We will empower your ambitions through our dedicated Total Rewards Program, competitive pay and benefits package.
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