Facility Executive

2 months ago

Mumbai, India JLL Full time

JLL supports the Whole You, personally and professionally.

Facility Executive
Work Dynamics

**What this job involves**:
Serving on the front & Back lines of facilities Management & Client service
Are you a people person who can make daily interactions such a breeze?
In this role, you’ll be responsible for one of the busiest roles in the office—the Facility Executive (Administration). Constantly on the go, you’ll give our Business unit a warm welcome, supporting facilities, and In other words, you will set the benchmark in giving our company a good first impression supporting facility team.

Throughout the day you will support general office admin/facilities duties, as agreed with line manager, in order to facilitate the efficient service delivery and team functioning. Identify and suggest improvements to administration processes and procedures.
Coordinate the Plans / Manuals delivery process by electronic means, as necessary.

Being at the heart of the business
Maintaining and updating records and database are also part of your basic daily routine. These includes assisting co-ordinator/ managers with the implementation of new administrative processes and procedures within the team. Execute the role of coordinator for major projects and assist monitor the progress and update shared folders. Ensures documentation/data/information and tasks relevant to the individual are planned, evaluated and processed in accordance with local business requirements and agreed deadlines. Also these include telephone registers, call tracking and client contacts. Much of your time will also be spent on general admin activities and other help desk tasks. Working at JLL, you should constantly keep in mind that you are working in compliance with our regulations.

Other responsibilities you will take care of include contributing to the monthly management report for the client and participating in emergency evacuation procedures. On top of these, you’ll be expected to develop policies and procedures needed for all functions in the reception. As needed, you’ll also take part in managing conference rooms, events, flower arrangement coordination, and others.

A highly skilled professional
Graduate degree or an equivalent combination of education and experience. PC-literate; high affinity to work with MS Word, Excel, Power Point and Access.
Fluent in English skills in both written and verbal communications with ability to liaise effectively with internal and external personnel.
Strong organizational skills, meticulous with the ability to adapt and multi-tasking.
Self-motivated with an aptitude to work without direct supervision and willing to take the initiative.
Effective time management with the ability to work under pressure and meet demanding deadlines.
Good team player with ability to take own initiative to meet business and personal objectives.
Others Communication & coordination with Landlord as per site specific requirement
A client service champ
A strong customer service focus is a pre-requisite of this job. Do you have unmatched people skills that can help you ease your interactions with a wide range of client staff—regardless of their level—and their demands? An outstanding multitasking talent also provides a perfect complement to your skill set.

**What we can do for you**:
At JLL, we make sure that you become the best version of yourself by helping you realise your full potential in an entrepreneurial and inclusive work environment. We will empower your ambitions through our dedicated Total Rewards Program, competitive pay and benefits package.

Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

About JLL
- We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we k

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