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Account Payable P2P
2 months ago
Accounts PayableTeam:
Invoice Processing Staff:
PurposeAssisting the Executive in timely and accurate processing ofinvoices
Ensure timely and accurate processing ofinvoices
Verify invoices as per terms of PO and GRN.Make appropriate
deductions retentions and advanceadjustments from vendor invoices as
per PO terms andagreed business rules
Ensure that invoices are processedwithin agreed SLAs. Identify outlier
cases and flag themto the Invoice Processing Executive along with
reasonsfor delay
Verify the expense type of nonPO expenses asper delegation of
authority and add additional approversif needed
Verify the supporting documents for travelexpense claims and adjust the
deviations if applicable.Inform employee in case of any deviations
Receivedocument and archive the invoices received
Prepare debitand credit notes
Ensure immediate action on all customerqueries & no backlog under
regular operations.Inform user in case of any delay and share reason and
revised time of delivery
Post the invoices in thesystem
Post entries against the invoice inSAP
Timely generation and circulation of invoiceprocessing related reports
Maintain adequate documenttrail and records
Adhere to the instructions set out inthe process manuals and inform the AccountsPayable Lead in case process step(s) is outdated
Classification External Payment ProcessingStaff:
Purpose Ensure timely and accurate processing ofpayment requests
Make timely payments to the respectivevendors/ employees with regards to
outstanding invoices/advance requests
Create & check proposal fordomestic & foreign payments. Ensure proper
controls are put in place
Prepare the requireddocumentation set to be sent to the bank to initiate
foreign payments. Coordinate will all the stakeholders to ensurethat all
certificates are received on time
Assist the Accounts Payable Lead in maintaining paymentcalendars
Ensure zero Compliance and Financial defect invendor payments
consistently
Assess the fundavailability in various units and inform the Accounts
Payable Lead in advance of insufficient funds that can halt thepayments
Inform units of fund requirements sufficientlyin advance to allow them to
plan their cash flowsbetter
Maintain contacts with authorized approvers andensure approvals on time to
avoid operationaldelays
Liaise with internal and externalstakeholders
Timely generation and circulation ofpayment related reports
Maintain adequate document trailand records
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