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Admin Officer
4 weeks ago
Responsibilities :
- Oversee maintenance of office premises and ensure its function worthiness and beautification.
- Collection of quotations for all purchasing of items for office uses, IEC printing stationery (all priding works doing my supervising)
- Maintenance of office vehicles and oversee travel and transportation services.
- Ensure obtaining bids/quotation from prospective suppliers/vendors and arrange to have periodic contracts.
- Supervise procurement of Supplies and Equipment (Including computers, printers and stationeries).
- Arrangement of lunch and kitchen related works whenever required
- Office construction related works (Repairing and maintenance works)
- Making all purchase orders as per requirement
· Maintenance all files of accounts department (Filing of Vouchers etc)
· Checking of bills and all documents related to accounts department
Housekeeping:
- Supervise cleaning staff.
- Supervise kitchen.
- Manage Refreshments.
- Purchasing housekeeping items ( as per requirements)
- Water and tea distribution.
- Key management.
Travel and Logistics:
- All booking of Venus, Hotel, auditorium for our events as per requirement time to time.
- Supervising of all booking Vehicle, Air tickets, training tickets etc. whenever required.
- Cost analysis for each booking
- Supervise and coordinate for state office admin procurement
Other: Health safety officer
- Fire safety Drill
- Earthquake evacuation drill
- Extinguisher timely check and refill
- All fire alarm check
Requirements
Skills and competencies required:
- Planning and Organizing.
- Decision Making.
- Personal effectiveness.
- Liasoning & Networking.
- Relationship Building
- Personal work planning
- Proficiency in MS Office
- Strong organizational, analytical and interpersonal skills
- Highly motivated individual with excellent problem-solving skills Highly enterprising with excellent negotiation skills
Education, Experience and Exposure
Education
o Graduate /Post Graduate in Business Administration
Experience & Exposure
o 2 to 5 years or above experience of working in an organization, preferably in a not for profit sector.
o Excellent management and negotiation skills; self-motivated and results oriented approach
o Excellent analytical and quantitative skills and experience of writing business plans
o Strong attention to detail;
o Self-driven and results orientated
o Excellent verbal and written communication and presentation skills
o Strong relationship-building skills – demonstrated experience managing senior level relationships in the private, non-profit and government sectors
o Strong operational experience, particularly in relation to start-ups, business experience is desired
o Fluency in English and Hindi
To Apply
· Interested candidates with relevant experience may send their application mentioning ”Admin Officer” in the subject line, along with CV and cover letter justifying suitability for the position – role fitment based on present & past work experience to: recruitment@satyarthi.org by 31st August 2024
Requirements
Planning and Organizing. Coordination Skills. Personal effectiveness. Liasoning & Networking. Relationship Building Ability to do multiple tasking and perform under pressure Educational Requirements: • To succeed as an Accounting Officer, you should have a degree in Accounting, knowledge of accounting competencies, and administration skills. Ultimately, a high-quality Accounting Officer should be able to successfully contribute to the organisation’s financial efficiency, while maintaining records of expenditure and profits accurately • Preferred M. Com /Post Graduate in Financial Management
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