Bid Manager

1 month ago

Gurugram, India Black Box Full time

Objectives of this role

Leading the end-to-end bid process, including opportunity identification, qualification and proposal submission. Developing and executing bid strategies that align with the company’s goals and client requirements. Coordinating with various teams, including sales, technical, legal and finance to ensure all aspects of a bid are addressed. Managing bidding budgets, resources and timelines to ensure on-time and high-quality proposal submissions. Identifying new business opportunities by monitoring public and private sector tender portals. Maintaining comprehensive and accurate bid documentation, including bid files, records of communication and pricing information. Participating in negotiation sessions to secure favourable terms and conditions while focusing on profitability. Ensuring compliance with client requirements, regulations and industry standards. Monitoring and evaluating bid performance metrics to identify areas for improvement. 

Your tasks

Identify and evaluate new business opportunities through market research, competitor analysis and client needs assessment. Lead and coordinate the entire bid management process, including reviewing bid invitations, conducting bid/no-bid analysis and establishing timelines. Develop compelling and persuasive bid content, including executive summaries, value propositions, pricing models and technical responses. Collaborate with internal stakeholders, such as sales, operations and subject matter experts, to gather information and develop bid strategies. Coordinate and facilitate bid review meetings, ensuring key stakeholders provide input and address concerns or issues. Work with pricing teams to develop competitive pricing strategies that align with bid requirements and profitability targets. Coordinate with legal and compliance teams to ensure bid proposals meet all legal and regulatory requirements. Monitor and track bid performance metrics, analysing win/loss data to identify trends and areas for improvement. Conduct post-bid analysis and debrief sessions to identify areas of improvement and implement lessons learned for future bids. Continuously refine and improve bid processes, templates and best practices to enhance efficiency and effectiveness. Stay updated on industry trends, market insights and emerging best practices in bid management.

Required skills and qualifications

Bachelor’s degree in business administration or a related field. 5+ years of experience as a bid manager, proposal manager or a similar role, preferably in India. Experience in managing bids for complex projects or large-scale contracts. Knowledge of Indian government procurement processes and regulations. Demonstrated success in winning bids through effective proposal management. Strong understanding of the bid lifecycle, proposal writing, development and contract negotiation. Being well acquainted with the Indian market, contract laws and regulations. Proficiency in using bid management software and MS Office. Ability to implement budgetary and cost-control measures with solid negotiation and persuasive skills. Attention to detail and high accuracy in bid preparation and review. Familiarity with government procurement processes and industry-specific bid requirements (if applicable). Ability to collaborate with cross-functional teams and influence stakeholders at various levels.

Preferred skills and qualifications

Understanding pricing strategies and financial analysis in bid development. Ability to create visually appealing and engaging bid presentations. Strong project management skills, with the ability to prioritise tasks, meet deadlines and manage multiple bids simultaneously. Exceptional organisational and time management skills. Excellent analytical and problem-solving skills to assess bid opportunities and develop winning strategies. Excellent written and verbal communication skills, with the ability to present complex information clearly and persuasively.

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