Executive istant

2 months ago

Mumbai, India Fashion TV India Full time
Job Title: ExecutiveAssistant to ManagingDirectorJobSummary: We are seeking a highlyorganized and proactive Executive Assistant to providecomprehensive administrative support to our Managing Director (MD).The ideal candidate will possess exceptional communication skillsimpeccable attention to detail and the ability to manage multipletasks efficiently. The Executive Assistant will serve as theprimary point of contact for internal and external stakeholdershandle confidential information with discretion and streamlineadministrative processes to optimize the MDsproductivity.Responsibilities:1.CalendarManagement: Maintain and coordinate theMDs schedule including arranging meetings appointments and travelitineraries. Anticipate scheduling conflicts and proactivelyresolve them to ensure optimal timemanagement.2.Communication:Act as the first point of contact for the MD managing incomingcalls emails and correspondence. Draft proofread and edit documentspresentations and reports asneeded.3.MeetingCoordination: Prepare agendaspresentations and supporting documents for meetings. Attendmeetings with the MD take minutes and follow up on action items toensure timely .4.InformationManagement: Organize and maintainelectronic and paper files ensuring easy access to relevantdocuments. Handle sensitive information and maintainconfidentiality at alltimes.5.TravelArrangements: Arrange domestic andinternational travel logistics for the MD including transportationaccommodation and visa processing. Provide detailed itineraries andtravel packs.6.AdministrativeSupport: Assist with miscellaneousadministrative tasks such as expense reporting invoice processingand office supply management. Coordinate special projects andinitiatives as assigned by theMD.7.RelationshipManagement: Cultivate positiverelationships with key stakeholders both internal and external tothe organization. Serve as a liaison between the MD and variousdepartments clients andpartners.8.Prioritization:Assess the urgency and importance of tasks and requestsprioritizing them accordingly to ensure the MDs focus on criticalmatters.Qualifications:Bachelors degree in Business Administration Management or a relatedfield preferred.Proven experience (Minimum 6 years) as an Executive Assistant orsimilar role supporting Csuite executives or seniormanagement.Excellent proficiency in Microsoft Office Suite (Word ExcelPowerPoint Outlook) and other relevant softwareapplications.Exceptional organizational and time management skills with theability to prioritize taskseffectively. Strongwritten and verbal communication skills with a keen eye for detailand accuracy.Discretion and confidentiality when handling sensitiveinformation.Ability to work independently with minimal supervision as well ascollaboratively within ateam. Flexibilityand adaptability to navigate a dynamic work environment and handlelastminute changes or unexpectedsituations.Professional demeanor and interpersonal skills with the ability tointeract confidently with individuals at alllevels.PreferredSkills:Experience in project management or eventplanning. Knowledgeof basic accounting principles for expense tracking and budgetmanagement.Familiarity with video conferencing and virtual collaborationtools. Multilingualproficiency is aplus.WorkingConditions: Thisrole is primarily officebased with occasional travelrequired. May berequired to work outside of regular business hours to accommodatethe MDs schedule or urgenttasks. Fastpacedenvironment with highpressure situations; ability to remain calmand composed under stress isessential.

administrative,communicationskills,management

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