Workplace Experience Coordinator

4 weeks ago

Bengaluru, India Unity Full time

Role Description

The opportunity

The Workplace Experience (WE) Team at Unity is dedicated to making our working environment an amazing and innovative place to work that fosters creativity and community.

It’s well known that people are more effective at what they do, the happier they are. This is where the Workplace Experience team comes in; from social events to office perks, we collaborate, think creatively and implement strategies to add to our thriving Unity culture.

In this role, reporting into the Territory Leader you will be the face of the Bengaluru office for all employees, visitors and candidates. You will have a huge impact in creating and maintaining the Unity culture as we grow.

What you'll be doing

Manage the reception desk and present a friendly and welcoming first impression for Unity’s guests, clients, vendors and employees. Partner with Unity’s Security team to implement security protocols for visitors, candidates, and employees Develop and maintain strong relationships with various vendors such as janitorial and catering vendors, and where applicable, partner with the Workplace Territory Lead and Unity’s Sourcing and Procurement team to conduct QBRs, RFPs to ensure Unity is achieving great service along with value for money Partner with the Territory Lead to manage and track the approved office budget by raising purchase requisitions and ensuring invoices are paid in a timely manner to ensure no disruption to service; Partner with the Health, Safety, Response team in order to ensure local Health and Safety compliance is maintained Maintain office and pantry supplies by analyzing inventory levels to anticipate requirements, assist in planning and coordination of onsite events, receive, send, and sort mail and packages; Manage the office’s general cleanliness and services via daily walkthroughs, manage the ongoing upkeep of our facilities through vendor and facility coordination including repairs & maintenance On call for after-hours emergency contact

What we're looking for

Excellent organizational skills Strong communication skills, both verbal and written Excellent problem solving abilities, displaying accuracy, flexibility, and reliability on all tasks assigned Good interpersonal skills; someone who is proactive, a team player with the proven ability to multitask and prioritize Flexibility in assisting with special projects in various areas as they are assigned

You might also have

Experience in the hospitality and customer service industry, First Aid/ AED/ CPR trained is a plus Hands on experience with Mac and Windows including experience in MS Office (Excel, Word, PowerPoint, Outlook) and proficient with Gmail and Google Calendar Comfortable coordinating facility related work with external vendors ( annual fire alarm verification, HVAC preventative maintenance, etc..)

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