Administrative Assistant To CEO

3 months ago


Noida, India Sisha Greentech Full time

Assistant to CEO (Administrative Work)


Reports to: Chief Executive Officer (CEO)


Location: Noida


Job Summary:

We are seeking an exceptional administrative professional to serve as the Assistant to our CEO. As the right-hand person to the CEO, you will provide high-level administrative support, ensuring seamless day-to-day operations, and facilitating strategic decision-making. Your expertise will enable the CEO to focus on driving business growth and success.


Key Responsibilities:

1. Calendar Management:

- Manage the CEO's complex calendar, scheduling appointments, meetings, and travel arrangements.

- Ensure optimal time allocation, avoiding conflicts and minimizing downtime.

2. Communication and Correspondence:

- Handle incoming and outgoing correspondence, emails, and phone calls.

- Draft, edit, and finalize letters, memos, and other documents on behalf of the CEO.

3. Meeting Preparation and Coordination:

- Organize meetings, prepare agendas, and distribute materials in advance.

- Take minutes, track action items, and ensure follow-up tasks are completed.

4. Project Management:

- Assist in managing special projects, initiatives, and events.

- Coordinate with internal teams, vendors, and stakeholders to achieve project goals.


5. Information Management:

- Maintain accurate, up-to-date records and files (physical and digital).

- Ensure confidentiality and handle sensitive information with discretion.

6. Travel Arrangements:

- Book travel, accommodations, and itineraries for the CEO.

- Prepare travel documents, including visas and expense reports.

7. Expense Management:

- Process the CEO's expenses, ensuring compliance with company policies.

8. Special Tasks:

- Perform various administrative tasks, such as data entry, document scanning, and mail distribution.

- Provide backup support for other administrative staff as needed.


Requirements:


1. Education: Bachelor's degree in Business Administration, Communications, or related field.

2. Experience: 2+ years of experience in executive-level administrative support.

3. Skills:

- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).

- Excellent communication, organizational, and time management skills.

- Ability to maintain confidentiality and handle sensitive information.

- Strong problem-solving and analytical skills.

4. Personal Qualities:

- Proactive, flexible, and adaptable in a fast-paced environment.

- Discreet, professional, and courteous in all interactions.




5. Working Conditions:


- Work is performed in an office environment.

- May require occasional travel (less than 10%).

- Must be available to work flexible hours, including evenings and weekends, as needed.


6. What We Offer:


- Competitive salary and benefits package.

- Opportunity to work with a dynamic, growth-oriented company.

- Collaborative, supportive team environment.

- Professional development and growth opportunities.


If you are a highly organized, detail-oriented, and communicative individual with a passion for administrative excellence, please submit your application, including your resume and cover letter.


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