Assistant to CEO
3 months ago
**Assistant to CEO (Administrative Work)**
Reports to: Chief Executive Officer (CEO)
Location: Noida
**Job Summary**:
We are seeking an exceptional administrative professional to serve as the Assistant to our CEO. As the right-hand person to the CEO, you will provide high-level administrative support, ensuring seamless day-to-day operations, and facilitating strategic decision-making. Your expertise will enable the CEO to focus on driving business growth and success.
**Key Responsibilities**:
1. **Calendar Management**:
- Manage the CEO's complex calendar, scheduling appointments, meetings, and travel arrangements.
- Ensure optimal time allocation, avoiding conflicts and minimizing downtime.
2. **Communication and Correspondence**:
- Draft, edit, and finalize letters, memos, and other documents on behalf of the CEO.
3. **Meeting Preparation and Coordination**:
- Organize meetings, prepare agendas, and distribute materials in advance.
- Take minutes, track action items, and ensure follow-up tasks are completed.
4. **Project Management**:
- Assist in managing special projects, initiatives, and events.
- Coordinate with internal teams, vendors, and stakeholders to achieve project goals.
5. **Information Management**:
- Maintain accurate, up-to-date records and files (physical and digital).
- Ensure confidentiality and handle sensitive information with discretion.
6. **Travel Arrangements**:
- Book travel, accommodations, and itineraries for the CEO.
- Prepare travel documents, including visas and expense reports.
7. **Expense Management**:
- Process the CEO's expenses, ensuring compliance with company policies.
8. **Special Tasks**:
- Perform various administrative tasks, such as data entry, document scanning, and mail distribution.
- Provide backup support for other administrative staff as needed.
**Requirements**:
**1. Education**: Bachelor's degree in Business Administration, Communications, or related field.
**2. Experience**: 2+ years of experience in executive-level administrative support.
**3. Skills**:
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
- Excellent communication, organizational, and time management skills.
- Ability to maintain confidentiality and handle sensitive information.
- Strong problem-solving and analytical skills.
4. **Personal Qualities**:
- Proactive, flexible, and adaptable in a fast-paced environment.
- Discreet, professional, and courteous in all interactions.
**5. Working Conditions**:
- Work is performed in an office environment.
- May require occasional travel.
- Must be available to work flexible hours, including evenings and weekends, as needed.
**6. What We Offer**:
- Competitive salary and benefits package.
- Opportunity to work with a dynamic, growth-oriented company.
- Collaborative, supportive team environment.
- Professional development and growth opportunities.
**Job Types**: Full-time, Permanent
Pay: ₹30,000.00 - ₹41,000.00 per month
Schedule:
- Night shift
- US shift
**Experience**:
- total work: 3 years (preferred)
**Location**:
- Noida, Uttar Pradesh (preferred)
Work Location: In person
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