Executive Assistant

15 hours ago

Noida, India Msafe Equipment Full time

Experience: 2 - 3 Years
- CTC- 4.8 - 7.2 LPA
- Vacancy: 02
- Location: Noida and Mumbai

We, Msafe Equipments Pvt Ltd, is seeking an Executive Assistant / CEO Assistant to support their CEO. Reporting directly to the CEO, the Executive Assistant provides executive support in a one-on-one working relationship.

**Duties include, but are not limited to**:

- Draft and prepare correspondence for internal announcements, board meetings, and other organizations the CEO or executives are involved with.
- Arrange domestic and international travel (including multi-trip) and accommodations. Create travel itineraries.
- Proactive planning for logistics related to international traveling including reservation booking, health and safety requirements, and between destination navigation.
- Provide and lead support to both internal and external parties with a high level of professionalism and in a manner that reflects positively on the organization.
- Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the global operations of the company.
- Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the organization.
- Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff.
- Represent the company and the CEO through proactive follow-through skills and sound judgment.
- Conserve the CEO’s time by reading, researching, collecting and analysing information as needed, in advance.
- Interact with the board of directors, including managing logistics, travel and other duties as required.
- Ability to analyse the business.
- Other job organised from time to time.
- Collect data from all sales & other departments & put MIS to CEO / Director.

**Qualifications**:

- 4+ years of Executive support experience for a CEO and Board of Directors
- High proficiency in MS Outlook, Excel, Word, and PowerPoint
- Ability to operate within a global matrix environment
- Ability to manage multiple priorities at once recognizing when to shift priorities
- Ability to raise issues appropriately and to proactively bring forward solutions
- Ability to effectively simplify and document ways of working and processes
- Excellent verbal and written communication skills
- Highly polished and professional
- MBA- Preferred

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