Executive Assistant

1 month ago

Ahmedabad, India Solvative Full time

Position: Executive Assistant to CEO/CTO (India Time)
Location: Ahmedabad (Hybrid)

Company Overview:
Solvative is an IT consulting firm delivering custom software solutions with a focus on seamless, cross-functional collaboration. Our executive leadership team operates from the US, while our highly skilled engineering team works out of India. We are seeking a proactive Executive Assistant to support our CEO and CTO, bridging communication across time zones and ensuring effective coordination.

Role Summary:
The Executive Assistant will play a pivotal role in supporting the CEO and CTO, handling daily schedules, managing essential communication, and fostering collaboration between India-based teams and US leadership. This role demands a high level of organizational expertise, confidentiality, and professionalism, with a primary focus on India Standard Time (IST) and some overlap flexibility for time-sensitive coordination.

Experience: 0-2 yrs

Key Responsibilities:

  • Executive Support: Coordinate daily schedules and manage calendars for the CEO and CTO, optimizing time across time zones.
  • Communication Liaison: Facilitate timely communication between India and US teams, follow up on action items, and ensure alignment on key deliverables.
  • Administrative Management: Organize and maintain documents, assist with travel arrangements, handle expense reports, and manage confidential materials as needed.
  • Meeting Coordination: Prepare for and coordinate executive meetings, including board meetings and town halls, handling agendas, minutes, and follow-ups on action items.
  • Project Assistance: Assist with key projects by tracking timelines, following up on deliverables, and supporting the CEO/CTO as needed.
  • Stakeholder Management: Professionally interface with clients, vendors, and internal teams to address inquiries and ensure smooth interactions.


Qualifications:

  • Bachelor's degree in Business Administration, Management, or a related field.
  • Proven experience as an Executive Assistant or similar role, ideally within tech or consulting.
  • Strong time management skills, prioritization abilities, and adherence to deadlines.
  • Exceptional written and verbal communication skills.
  • Proficiency in Google Workspace and relevant project management tools.
  • Adaptable and able to work efficiently in a geographically distributed team.

Preferred Qualifications:

  • Experience supporting US-based executives or global teams.
  • Familiarity with IT or software development environments.

Working Hours:
Primarily following India Standard Time (IST) with occasional overlap opportunities as needed.

Why Join Us?

  • Direct Impact: Work closely with top executives to drive the company's success and support strategic initiatives.
  • Dynamic Team Environment: Be part of a collaborative team and gain exposure to cross-functional roles.
  • Growth Opportunity: Competitive compensation, benefits, and a chance to grow within a fast-paced, progressive company.

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