Executive Administration Assistant

3 weeks ago

Sanand, India Micron Full time

Our vision is to transform how the world uses information to enrich life for all.

Micron Technology is a world leader in innovating memory and storage solutions that accelerate the transformation of information into intelligence, inspiring the world to learn, communicate and advance faster than ever.

JR47294 Executive Administration Assistant

Responsibilities and Tasks

Communication 

Maintain a strong and open relationship with peer group and appropriate managers in other functional areas. Communicate and respond to issues in a timely manner

Demonstrates ability to give effective presentations to both small and large groups on project updates and new initiative proposals

Periodically follows up with management team to ensure area goals are being met and get assistance in the removal of any obstacles that are preventing their completion. Uses all available resources to manage the successful completion of goals (including resources outside of the area).

Ensure members have well documented update on area issues and projects update on a regular basis.

Provide updates both internal to the group, as well as all fabs. Updates should show progress against the timelines.

Schedule meetings as required with your peer groups and update on areas performance, changes in Management decisions.

Develop external relationships to achieve new ideas and procedures to keep pace with Industry standards and methods.

Demonstrate cultural sensitivity - Show respect for different cultures and languages; learn to pronounce names correctly; speak English slowly and clearly when interacting with non-native English speakers; invite feedback to ensure others understand.

Use conference call etiquette and enforce during all meetings.

Administrative Activities :

Coordinate Department Resources

Coordinate office remodels and personnel moves

Enter work order requests

Maintain department area and conference rooms

Schedule room and setup for department meetings

Schedule catering orders

Schedule conference call phone bridges

Schedule security access for visitors

Order necessary and requested office tools and resources for new hires and transfers

Update Employee information on intranet

Provide back-up to other Administrative Assistants

Manage and maintain office equipment and supply inventory

Take meeting minutes/recordings and follow up on meeting action items

Assign and maintain are mailboxes, cubicles and offices

Distribute mail and packages

Train team members on proper use of area office equipment

Schedule maintenance and repair for area office equipment

Arrange and track package shipments

Act as proxy for area supervisors, managers, and executives.

Document all admin jobs and responsibilities or new tasks

Create and distribute area reports

Archive department documentation to Records Retention

Maintain department information within intranet

Order office and equipment supplies

Order business cards and corporate credit cards

Order pagers, telephones, and other electronic devices

Coordinate team building activities and track costs

Manage company related purchases

Coordinate Travel

Schedule travel for team members

Train team members on the travel system

Process expense reports

Reconcile expense reports

Process Visa and passport requests

Track travel expenses for senior management

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