Administration Manager

6 days ago

Bavla khatraj, India Biotech Vision Care Full time ₹ 9,00,000 - ₹ 12,00,000 per year

Roles & Responsibilities:

  • Oversee daily operations of the administrative department, including housekeeping, pest control, transport, pantry/canteen, and security services.
  • Ensure uninterrupted facility services and workplace utilities with minimum downtime.
  • Coordinate with internal departments for seamless service delivery and continuous improvement.
  • Supervise facility maintenance activities to ensure compliance with quality standards.
  • Plan and execute preventive and corrective maintenance for buildings, utilities, and office infrastructure.
  • Monitor asset utilization and upkeep.
  • Identify, empanel, and evaluate service vendors and contractors.
  • Ensure SLAs are met and vendor performance is reviewed periodically.
  • Manage renewals, contracts, compliance documentation, and service audits.
  • Supervise civil maintenance, repair, and renovation projects.
  • Ensure adherence to local building codes, quality standards, and project timelines.
  • Coordinate with consultants and contractors for timely execution.
  • Implement safety protocols, emergency evacuation plans, and periodic drills.
  • Ensure zero violations and compliance with fire, safety, and statutory norms.
  • Coordinate with relevant authorities during crises or emergencies.
  • Maintain dashboards, generate periodic reports, and track KPIs.
  • Prepare and manage departmental budgets.

Functional Skills Required:

  • Facility and infrastructure management
  • Vendor evaluation and negotiations
  • Project management (civil and infrastructure)
  • Knowledge of safety and statutory compliances
  • Proficiency in MS Office
  • Crisis and emergency management
  • Budgeting and cost control
  • Documentation and reporting

Behavioral Skills Required:

  • Strong leadership and team management skills
  • Excellent problem-solving and decision-making abilities
  • High attention to detail and process orientation
  • Ability to multitask and manage time effectively
  • Strong interpersonal and communication skills
  • Proactive approach and ability to work under pressure

Team Size to be Handled:

Lead and supervise a team of 67 administrative staff, reporting to the site-in-charge of the unit.

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