Admin Assistant

2 days ago

Jaipur, Rajasthan, India funatpuno Full time ₹ 2,00,000 - ₹ 6,00,000 per year
Administrative Assistant Job Description:
  1. Office Management: Oversee day-to-day office operations, maintaining a well-organized and efficient workspace.
  2. Scheduling and Coordination: Manage calendars, schedule appointments, and coordinate meetings, ensuring timely and effective communication.
  3. Data Entry and Record Keeping: Accurately input and update data, maintain records, and generate reports as needed, contributing to efficient information management.
  4. Communication Handling: Answer and direct phone calls, respond to emails, and facilitate communication within the team and with external parties.
  5. Document Preparation: Assist in creating and formatting documents, presentations, and reports, demonstrating proficiency in office software.
  6. Task Prioritization: Prioritize and manage multiple tasks simultaneously, ensuring deadlines are met and priorities are aligned with organizational goals.
  7. Visitor and Vendor Support: Greet visitors, manage incoming/outgoing mail, and assist with vendor coordination.
  8. Problem Resolution: Address and resolve administrative issues promptly, collaborating with team members to ensure smooth operations.
  9. Resource Management: Monitor and replenish office supplies, ensuring a well-equipped and functional work environment.
  10. Confidentiality: Handle sensitive information with discretion and maintain a high level of confidentiality.
The Administrative Assistant plays a crucial role in supporting the team and maintaining the overall efficiency of the office
Must Have · Proven experience as an Administrative Assistant, or Office Admin Assistant · Knowledge of office management systems and procedures · Proficiency in MS Office (MS Excel and MS PowerPoint, in particular) · Excellent time management skills and the ability to prioritize work · Attention to detail and problem - solving skills · Excellent written and verbal communication skills · Strong organizational skills with the ability to multi-task

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