Administration Manager

2 hours ago

Pune, Maharashtra, India A2z Online Services Full time ₹ 20,00,000 - ₹ 25,00,000 per year

As the Administration Manager, you will play a key role in ensuring seamless functioning of our office operations and support infrastructure. This position requires a proactive, detail-oriented professional who can balance strategic planning with hands-on execution across facilities, vendor management, compliance, and general administrative support.

Your Impact (Key Responsibilities)

  • Facility & Office Management: Oversee maintenance, housekeeping, and security operations to ensure a safe and efficient work environment.
  • Vendor & Contract Management: Manage service providers (e.g., housekeeping, security, transport, cafeteria, and utilities) and negotiate contracts to ensure quality and cost-effectiveness.
  • Asset & Inventory Control: Maintain records of company assets, office supplies, and IT equipment; monitor usage and replenishment schedules.
  • Compliance & Governance: Ensure adherence to statutory requirements related to administration, health & safety, and environmental standards.
  • Budgeting & Cost Optimization: Prepare and manage the annual administration budget; identify cost-saving opportunities without compromising quality.
  • Employee Support: Facilitate travel, accommodation, and other logistics for employees and visitors.
  • Event & Space Management: Coordinate internal events, office moves, and seating arrangements to optimize space utilization and employee comfort.
  • Crisis Management: Lead emergency preparedness, including fire safety, evacuation drills, and business continuity measures.

What You Bring (Qualifications & Experience)

  • Bachelors degree in Business Administration, Management, OR a related field (Master's preferred).
  • 8–12 years of relevant experience in administrative management, preferably in a corporate or multi-location setup.
  • Strong vendor management, negotiation, and communication skills.
  • Sound understanding of compliance, facility management, and procurement processes.
  • Proficiency in MS Office and facility management tools/software.
  • Excellent leadership and people management skills with the ability to manage diverse teams.

Why Join Us

At Panchshil, we believe our people are the cornerstone of our success. As an Administration Manager, you will experience:

Growth & Ownership: Opportunity to lead end-to-end administrative operations and contribute directly to organizational efficiency and culture.

Collaborative Culture: Work alongside a dynamic leadership team that values initiative, innovation, and transparency.

Empowerment & Trust: Freedom to drive process improvements and implement creative solutions that enhance workplace productivity.

Modern Workplace: A professional, inclusive, and sustainable work environment designed for employee well-being and success.

Purpose-Driven Impact: Be part of an organization committed to operational excellence, employee experience, and continuous improvement.

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