Company Secretary

4 days ago

Greater Vadodara Area, India Mecpower Solutions Limited Full time ₹ 4,00,000 - ₹ 8,00,000 per year

Required Experience: 2 to 4 Years

The Company Secretary is responsible for ensuring that the company complies with standard financial and legal practice and maintains high standards of corporate governance. The Company Secretary plays a vital role in the administration of the company, ensuring compliance with statutory and regulatory requirements and implementing decisions made by the Board of Directors.

Key Responsibilities:

Board Support and Governance:

Organize and prepare agendas and papers for board meetings, committees, and annual general meetings (AGMs).

Ensure the proper recording of minutes of board meetings, committee meetings, and AGMs.

Provide legal, financial, and/or strategic advice during and outside of meetings.

Keep the board and committee members informed of their legal responsibilities and ensure compliance with corporate governance and other statutory requirements.

Compliance:

Ensure the company complies with relevant legislation and regulations, including the Companies Act, stock exchange requirements, and other statutory obligations.

Monitor changes in relevant legislation and the regulatory environment and take appropriate action.

Ensure that policies are kept up to date and approved by the board when necessary.

Records Management:

Maintain statutory books, including registers of members, directors, and secretaries.

Deal with correspondence, collate information, write reports, and ensure decisions made are communicated to the relevant company stakeholders.

Ensure the safe custody of the company seal, and ensure that it is used correctly and that the proper authority is obtained.

Liaison and Communication:

Liaise with external regulators and advisers, such as lawyers and auditors.

Develop and oversee the systems that ensure the company complies with all applicable codes, in addition to its legal and statutory requirements.

Act as the first point of contact for shareholders, ensuring that they receive the necessary information and support.

Financial and Administrative Duties:

Oversee the administration of employee benefits, such as pensions and insurance.

Manage and maintain company records, including those required for audit purposes.

Handle any ad hoc requests or tasks that might arise concerning corporate secretarial functions.

Strategic Input:

Participate in developing the company's strategic plans and provide insights on governance-related aspects.

Ensure that the company's policies and practices reflect the latest corporate governance standards and align with the company's objectives.

Skills and Qualifications:

Educational Background:

Professional certification, such as Chartered Secretary (ICSA).

Experience:

Proven experience as a Company Secretary or in a similar governance role.

Experience in dealing with regulators and stock exchanges.

Skills:

Strong understanding of corporate law and governance.

Excellent organizational and time management skills.

Ability to work under pressure and meet tight deadlines.

Exceptional communication and interpersonal skills.

High level of attention to detail and accuracy.

Strong analytical and problem-solving skills.

Technical Proficiency:

Proficient in Microsoft Office Suite.

Familiarity with company secretarial software.

Working Conditions:

The position may require extended hours during peak periods, such as AGM seasons or during the preparation of key reports.

May involve occasional travel to attend meetings and training sessions.

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