Company Secretary

Position Overview

We are seeking an experienced and dedicated Company Secretary with 7-8 years of professional experience to join our organization. The successful candidate will be responsible for ensuring corporate governance compliance, advising the board of directors, managing regulatory filings, and upholding the highest standards of corporate ethics and legal compliance.

Experience Required

7-8 years of relevant experience as a Company Secretary or in corporate governance and compliance roles

Key Responsibilities

Corporate Governance & Compliance

• Ensure compliance with statutory and regulatory requirements under the Companies Act, 2013, SEBI regulations, and other laws, while monitoring changes in corporate law and governance practices

• Implement and maintain robust corporate governance frameworks and best practices

• Advise the board and senior management on corporate governance matters and compliance issues

Board Management & Administration

• Coordinate and facilitate board meetings, committee meetings, and annual general meetings (AGMs) including preparation of agendas, board packs, notices, and meeting materials

• Attend board and committee meetings and maintain accurate minutes and records

• Ensure timely distribution of board papers and follow-up on action items

• Manage board composition, appointments, resignations, and director induction programs

Statutory Compliance & Filings

• Prepare, review, and file statutory documents including annual returns, board resolutions, and various forms with ROC

• Maintain statutory registers, books of accounts, and corporate records as per legal requirements

• File disclosures, intimations, and returns with stock exchanges, SEBI, and other regulatory authorities

• Coordinate with statutory auditors, secretarial auditors, and internal auditors Stakeholder Management

• Serve as the primary liaison between the board of directors, shareholders, and regulatory authorities

• Manage shareholder communications and handle shareholder grievances

• Organize and conduct AGMs, extraordinary general meetings (EGMs), and postal ballot processes

• Maintain investor relations and coordinate with registrar and transfer agents

Legal & Documentation

• Draft, review, and vet legal documents, agreements, contracts, and MOUs

• Handle corporate actions including dividend declarations, bonus issues, and buybacks

• Manage intellectual property matters and trademark registrations

Risk Management & Internal Controls

• Identify and assess corporate governance and compliance risks

• Develop and implement risk mitigation strategies

• Ensure adherence to internal policies, code of conduct, and ethical standards

• Report risk and compliance matters to the board and audit committee

Required Qualifications:

Educational Requirements

• Mandatory: Associate/Fellow Member of the Institute of Company Secretaries of India (ACS/FCS)

• Bachelor & degree in Law, Commerce, Business Administration, or related field Professional

Experience

• 7-8 years of post-qualification experience as a Company Secretary

• Experience in listed companies, public limited companies, or large private organizations

• Proven track record in corporate governance, compliance, and secretarial practices

Technical Knowledge & Skills

Comprehensive knowledge of:

• Companies Act, 2013 and related rules

• SEBI Regulations

• Listing Agreement requirements

• Secretarial Standards

• Competition Act, FEMA regulations

Software & Tools Proficiency

• Expertise in corporate secretarial software and compliance management systems

• Proficiency in MCA portal, SEBI portals, and stock exchange filing platforms

• Advanced knowledge of MS Office Suite (Word, Excel, PowerPoint)

Key Competencies & Skills

Professional Skills

• Strong analytical and problem-solving abilities

• Excellent drafting and documentation skills

• Strong organizational and time management capabilities

• Ability to handle multiple priorities and meet strict deadlines

• Research and interpretation of complex legal and regulatory provisions

Preferred Qualifications

• Additional qualifications: LLB, MBA, or CA

• Experience in specific sectors (Start ups, E-commerce, Pre IPO Company)

• Exposure to cross-border transactions and international compliance

• Certification in corporate governance (e.g., Chartered Governance Professional)

• Multilingual proficiency for diverse stakeholder communication

• Experience in handling complex corporate restructuring and M&A transactions

Key Performance Indicators (KPIs)

• Timely compliance with all statutory and regulatory filings (100% compliance)

• Zero penalties or non-compliance notices from regulators

• Effective board meeting management and timely documentation

• Successful conduct of AGMs and shareholder meetings

• Quality of corporate governance frameworks implemented

• Efficiency in handling board and legal matters

Reporting Structure

Reports to: Chief Financial Officer (CFO) / Managing Director / Board of Directors Works closely with: Legal team, Finance team, Internal Audit, External Auditors, Board Committees

Work Environment

• Full-time position office-based with occasional travel for regulatory meetings and conferences

• Extended hours may be required during board meetings, AGMs, and compliance deadlines

• Hybrid work arrangements may be considered based on organizational policy

Compensation & Benefits

• Competitive salary commensurate with experience and qualifications

• Performance-based incentives and bonuses

• Professional development and continuing education support

• Comprehensive health insurance and benefits package

• Membership fee reimbursement for professional bodies

• Conference and seminar attendance opportunities