Sales Admin Executive

2 weeks ago

Thāne, Maharashtra, India Akumentis Healthcare Full time ₹ 2,00,000 - ₹ 6,00,000 per year

1. Role & responsibilities:

A) Checking Expenses

1) Submit and Download Expenses for Checking

2) Courier Status update for Late entry

3) Check Routes through GPS

4) Make manager Proper Routes and update DA & KM

5) Check working How many days work in Local route (inform to Division Head and superior )

6) Check First Call Location and Last call Location and final Submission Date and time for O/s & Ext allowance

7) Check Hotel Bills and call to Hotel for Confirmation

8) Check proper GST number

9) Check Travel Tickets and call to Travel Agent for confirmation amt and date

10) scan QR code Railway tickets

11) Check Goibibo & MMT , OYO , RED Bus for Actual Amt Paid from User Login

12) Confirm Field attend for meetings & trainings booking , flight , train , Hotel booking done from HO for senior manager (respective Division Sales Admin)

13) Check DCR Remark for DA & TA (eg update leave in remark)

14) Add manual Check out day , own stay , Hotel Bills Addition , Travel Ticket , Courier , Stationery bills

15) Updating Hotel Bills as per City Classification

16) F&F Done of Resigned Employee

17) Answer the Query for Audit (internal , Delhi Auditor , Deloitte Auditor )

18) Handle Field Querys on Phone & Mail

19) Given training New Joinee for Travel Policy explain

B) After Expenses Checking Work

1) Complete exp. Before 3rd of every month.

2) Mail to division head before 4th for approval.

3) Process exp. In HR as per guideline date

4) Prepared GST file & mail to Accounts Dept in 13th of every month.

5) Internal audit done & mail before 13th of every month.(5 Manager & 5 BE = 10)

6) If manager not understand Correction details then mail details & mark CC to Division head

7) Prepare monthly MIS report in every month of every 14th.

8) Count & Total amt. (all designation)

9) Claim & Pass (all designation)

10) Master data.

11) Fake Bill MIS

12) Every month filing should be done till month end.

2. Preferred candidate profile:

Skills & Competencies

  • Strong people management and interpersonal skills
  • Excellent communication and coordination abilities
  • High attention to detail and accuracy in record maintenance
  • Good customer service orientation and problem-solving skills
  • Proficiency in MS Excel, email, and ERP or expense management systems (preferred)

Education:

  • Preferred: B.Com Graduate

  • Postgraduate: Optional

Experience:

3-6 years of relevant experience in same area

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