Purchase Manager

Job Summary:

We are seeking a dynamic and detail-oriented Purchase Manager to oversee and manage our end-to-end procurement activities. The ideal candidate will have strong multitasking abilities, excellent negotiation skills, selection and sourcing of creative corporate gifting ideas and items, and a firm grasp on documentation.

This role involves coordinating with multiple internal departments to ensure timely, cost-effective, and quality procurement, while supporting operational excellence and maintaining regulatory standards.

Key Responsibilities:

• Manage and execute daily domestic purchasing activities for both office and manufacturing requirements.
• Review and process purchase requisitions into Purchase Orders (POs), ensuring timely and accurate execution.
• Track pending POs/work orders to ensure on-time delivery and address delays proactively.
• Maintain accurate records of pending purchase requisitions,goods ordered and received, ensuring consistency with invoices and delivery notes.
• Process material invoices and liaise with the Accounts department for smooth and timely payments.
• Ensure all procured items comply with quality standards and specifications.
• Monitor and review capital purchases to align with operational needs and budget.
• Managing third party manufacturing vendor, their demand identification, purchase orders placement, arrangement of raw material/packing material etc.
• Source and evaluate new vendors, negotiate competitive quotes, and build long-term supplier relationships.
• Identification and arrangement of various packaging material as per company needs.
• Arrangement of several marketing and sales printing materials.
• Arrange and manage office stationery and consumables procurement.
• Evaluate vendor performance based on quality, timeliness, compliance, and cost-effectiveness.
• Develop and implement efficient purchasing strategies aligned with business goals.
• Manage preventive maintenance and servicing schedules for office and plant equipment/machinery.
• Handle certification and calibration processes for instruments such as weighing scales and fire extinguishers.
• Maintain supplier databases, purchase records, Tax Invoices, E-way bills, and all relevant documentation for audit and compliance.
• Collaborate with marketing and technical teams for corporate gifting requirements, from ideation to delivery.
• Creatively explore, propose, and execute gift concepts that align with brand image and client engagement.
• Coordinate with gift vendors from sample development through to final delivery, ensuring approved quality.
• Ensure proper documentation and compliance from purchase initiation through to vendor payment.
• Proactively work to streamline and enhance procurement processes and systems.

Candidate Profile:

• Experience: Minimum 7-9 years in a purchasing/procurement role, preferably within the pharmaceutical, chemical, or manufacturing sectors.
• Education: Bachelor's degree in Supply Chain, Commerce, or related field. A post-graduate diploma or certification in Materials Management/Supply Chain is an advantage.

• Skills & Competencies:

• Excellent multitasking and time management skills.

• Strong communication and interpersonal abilities to engage with internal customers (marketing, accounts, production, etc.).
• Creative mindset with the ability to generate innovative and brand-aligned gifting ideas.
• Meticulous in documentation and record-keeping, ensuring audit-readiness at all times.
• Proficiency in MS Office, ERP systems (like SAP, Tally, or similar).
• In-depth understanding of taxation (GST), E-way bill, vendor compliance, and procurement-related regulatory requirements.

Preferred Qualities:

• Self starter
• Long term commitment
• Highly organized and process-oriented.
• Strong sense of ownership and accountability.
• Ability to work under pressure in a fast-paced environment.
• Creative flair combined with a commercial mindset.
• Sound judgment and decision-making capability.