Purchase Manager

MIT ADT University, Pune

• Position: Purchase Manager
• Department: Central Purchase Department
• Experience Years (Managerial only)
• Location: MIT ADT University, Rajbaugh, Loni Kalbhor, Pune, Maharashtra

Position Summary

We are seeking a highly experienced and detail-oriented Purchase Manager to lead and manage all procurement activities under the Central Purchase Department (CPD). The role involves sourcing goods, materials, and services across multiple categories (Construction, Electrical and Electronics, Plumbing, IT, lab equipment, furniture, services, stationery, housekeeping, many more

etc.), vendor management, cost optimization, tendering, and compliance with statutory and

university policies.

The Purchase Manager will be responsible for aligning procurement activities with university-wide goals, supporting both academic and administrative needs, and ensuring timely availability of materials/services for smooth university operations.

Key Responsibilities

1. Procurement Strategy & Planning

2. Develop, implement, and continuously improve procurement strategies and SOPs.

3. Forecast annual and project-specific procurement requirements in collaboration with

departments.

• Standardize vendor empanelment, RFQ, and tender processes.
• Implement category-wise procurement strategy (IT, Lab, Construction, Electrical,

Electronics, Plumbing, Stationary Furniture, Infrastructure, Consumables many more).

• Identify cost-saving opportunities and streamline approval workflows.

• Vendor & Supplier Management

• Empanel and manage vendors, contractors, and service providers with a transparent

evaluation process.

• Negotiate pricing, payment terms, warranties, and delivery timelines for optimal

outcomes.

• Conduct supplier audits and performance reviews (quality, delivery, after-sales support).

• Maintain a vendor database with performance ratings and compliance documents.

• Purchasing & Order Management

• Review purchase requisitions and convert them into POs after necessary approvals.

• Ensure adherence to university procurement policy, budget allocation, and approval

matrix.

• Monitor order status from initiation to final delivery; ensure no delays in mission-critical

purchases.

• Coordinate with stores/warehouse for inwarding, GRN (Goods Receipt Note), and

verification.

• Resolve discrepancies in invoices, deliveries, and quality complaints in coordination with

vendors.

1. Tendering & Compliance

2. Manage tendering process for high-value purchases (RFP/RFQ/EOI).

3. Ensure compliance with Government/UGC procurement norms where applicable.
4. Maintain proper documentation (comparative statements, approval notes, audit trails).
5. Prepare for internal/external audits and respond to audit queries related to procurement.

5. Inventory & Budget Management

• Work closely with Finance and Stores to ensure optimum inventory levels.
• Monitor consumption trends to avoid overstocking or stockouts.
• Provide monthly MIS reports on purchase commitments, cost savings, and budget

utilization.

1. Stakeholder Collaboration

2. Coordinate with Heads of Departments, Project Managers, and Finance for purchase

planning.

• Act as a single point of contact between internal stakeholders and vendors.
• Conduct regular review meetings to assess procurement performance and upcoming

needs.

1. Process Automation & ERP

2. Ensure all purchases are routed through ERP/procurement software for transparency.

3. Collaborate with IT/ERP teams to enhance purchase workflows and approval systems.

Required Qualifications & Experience

Education:

• Bachelors degree in Business Administration, Commerce, Supply Chain Management, or

related field.

• BE (Civil - Mechanical) + Masters degree (MBA in SCM/Operations) or professional

certification (CIPS, ISM, or similar) preferred.

Experience:

• 8–10 years in procurement/supply chain, preferably in a large educational institute, PSU, or

corporate with multi-category purchases.

• Experience in public procurement norms, tendering process, e-procurement portals is

desirable.

• Proven track record in cost optimization, vendor development, and strategic sourcing.

Skills & Competencies

• Strong negotiation, vendor management, and contract drafting skills.
• Excellent knowledge of GST, TDS, and purchase-related compliances.
• Proficiency in ERP/procurement systems (TcS IoN).
• Strong analytical, budgeting, and reporting skills.
• High integrity, professionalism, and ability to work under pressure.
• Good leadership and team management capabilities.

Proactiveness -

• The Purchase Manager needs to be proactive, capable of effectively distributing work

within the team, and should work with discipline while being a visionary leader.

• The Purchase Manager must also understand that their work represents the ability and

credibility of the entire department.