Assistant General Manager- Contracts, Billing

Assistant General Manager- Contracts, Billing & Planning

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We are seeking a highly organized, analytical, and results-driven DGM - Contracts, Procurement, Billing & Planning to join our dynamic Real Estate team. This pivotal role will be responsible for overseeing the full lifecycle of contracts, strategic procurement, accurate billing, and meticulous project planning to ensure efficient project execution, cost control, and timely delivery of our real estate projects. The ideal candidate will possess a strong understanding of the construction and real estate industry, with proven expertise in all four key functions.

Key Responsibilities:

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1. Contracts Management:

• Draft, review, negotiate, and administer various types of contracts, including but not limited to, construction contracts, vendor agreements, service agreements, consultancy agreements, and purchase orders.
• Ensure all contracts comply with legal requirements, company policies, and project specifications.
• Manage contract amendments, renewals, and closures.
• Identify, mitigate, and resolve contractual disputes or claims effectively.
• Maintain a robust contract management system and documentation.

2. Procurement:

• Develop and implement strategic procurement plans for materials, equipment, and services required for real estate projects.
• Identify and qualify reliable vendors and suppliers, conduct vendor evaluations, and manage vendor relationships.
• Prepare and issue RFQs/RFPs, analyze bids, and negotiate favorable terms, pricing, and delivery schedules.
• Ensure timely and cost-effective procurement to support project timelines without compromising quality.
• Implement best practices for inventory management and supply chain optimization.

3. Billing & Cost Control (Quantity Surveying Focus):

• Oversee and manage the entire billing cycle for projects, including contractor billing, sub-contractor billing, and client invoicing.
• Conduct thorough verification of bills against work progress, quality, and contractual terms.
• Prepare detailed cost estimates, budgets, and cost-benefit analysis for projects.
• Monitor project expenses, track variances, and implement cost-saving measures.
• Prepare regular financial reports, cash flow projections, and cost reconciliation statements.
• Handle statutory compliances related to billing (e.g., GST, TDS).

4. Planning & Scheduling:

• Develop comprehensive project schedules (e.g., using Primavera P6, MS Project) including detailed activity lists, critical paths, resource allocation, and milestones.
• Monitor project progress against the baseline schedule, identify deviations, and analyze impacts.
• Prepare recovery plans and revise schedules as needed to ensure timely project completion.
• Coordinate with various departments (Design, Construction, Sales, Finance) to integrate plans and ensure smooth workflow.
• Conduct risk analysis and develop contingency plans for potential delays or challenges.

5. Cross-Functional Collaboration & Reporting:

• Liaise effectively with project managers, site teams, finance, legal, and other stakeholders.
• Prepare and present detailed reports on contract status, procurement performance, billing accuracy, project progress, and budget variances to senior management.
• Implement and maintain relevant ERP/MIS systems for integrated project management.

Qualifications and Experience:

• Bachelor's degree in Civil Engineering, Quantity Surveying, Construction Management, or a related field. MBA or relevant Post Graduate Diploma is a plus.
• 15 years of progressive experience in Contracts, Procurement, Billing, and Planning roles within the Real Estate or Construction industry.
• Proven track record of managing complex projects from inception to completion.
• Strong expertise in contract law, tender procedures, and procurement best practices.
• In-depth knowledge of billing processes, quantity surveying, and cost control principles.
• Proficiency in project planning software (e.g., Primavera P6, MS Project) is mandatory.

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