Senior Executive Assistant

Job Title : Senior Executive Assistant to the Founder
Location : New Delhi
Experience Required : 5+ years (Preferred experience in media companies)
Employment Type : Full-time

About the Role
 

We are seeking an experienced and highly organized Senior Executive Assistant to provide comprehensive support to our Founder. This role requires a dynamic individual who can seamlessly manage a wide range of responsibilities across sales, administration, operations, and daily business tasks. The ideal candidate will have a background in the media industry, possess strong problem-solving skills, and demonstrate the ability to work proactively in a fast-paced environment.

As the right hand to the Founder , you will be instrumental in optimizing efficiency, streamlining operations, and enabling strategic focus. This is an exciting opportunity for a seasoned professional to work closely with leadership, drive impactful initiatives, and contribute to the success of the organization.

Key Responsibilities
 

Executive & Administrative Support:
1. Manage the Founder's daily schedule, calendar, and appointments, ensuring efficient time management.
2. Oversee email correspondence, prioritizing key communications and drafting responses on behalf of the Founder when required.
3. Arrange and coordinate travel itineraries, accommodations, and logistics for business engagements.
4. Handle confidential documents and information with the highest level of professionalism and discretion.
5. Prepare reports, presentations, and other business documentation.

Sales & Business Development Support
1. Assist in managing client relationships, ensuring timely follow-ups and engagement.
2. Track sales pipelines, coordinate lead generation activities, and oversee outreach initiatives.
3. Draft proposals, pitch decks, and presentations for sales meetings.
4. Conduct market research and competitor analysis to support business growth strategies.

Operations & Process Optimization
1. Oversee day-to-day business operations, ensuring smooth execution of tasks and projects.
2. Develop and maintain standard operating procedures (SOPs) and playbooks for recurring tasks.
3. Identify opportunities for automation and efficiency improvements in workflows.
4. Act as a liaison between internal teams, external stakeholders, and vendors.

Financial & Investor Coordination
1. Manage invoices, expenses, and financial documentation for coaching clients and business operations.
2. Support in preparing investor updates, funding proposals, and financial models.
3. Collaborate with finance teams to oversee payroll and budget tracking.

Event & Meeting Coordination
1. Plan and organize leadership meetings, team offsites, and networking events.
2. Take detailed meeting minutes and ensure action items are followed up on.
3. Coordinate speaking engagements, media interactions, and industry conferences for the Founder.

Required Skills & Qualifications
1. 5+ years of experience as an Executive Assistant, Chief of Staff, or in a similar high-level support role.
2. Background in the media industry is highly preferred.
3. Strong understanding of sales, business development, and operations functions.
4. Exceptional organizational, multitasking, and problem-solving skills.
5. Proficiency in Microsoft Office, Google Suite, CRM tools, and project management software.
6. Excellent written and verbal communication skills with a professional demeanor.
7. Ability to work independently, anticipate needs, and take proactive action.
8. High level of confidentiality, discretion, and professionalism in handling sensitive information.
9. Strong decision-making ability, with the confidence to take initiative and solve challenges.