Personal Assistant

Location:

Mumbai, Lower Parel | On-site | Monday–Friday, 11:00 AM – 7:00 PM | 2-month probation

About Us:

Rosado Gems is a Jaipur-born, founder-led jewellery manufacturer crafting premium 925 silver and demi-fine pieces for global brands. We combine thoughtful design with reliable production and a quality-first mindset. Led by founder
Binal Jain
, we're a growing startup that values ownership, speed, and clear communication.

The Opportunity:

We're hiring a dependable Personal Assistant to keep the founder's day running smoothly—owning calendars, meetings, follow-ups, and everyday admin. You'll be the coordination hub between the founder, clients, and vendors, ensuring promises turn into on-time actions.

What You'll Do (Key Responsibilities):

• Own the Founder's Calendar:
  Schedule/reschedule meetings, send invites, confirm attendance, and build buffers for prep and travel.
• Meeting Ops:
  Prepare agendas, take clear minutes, track action items, and follow up until closure.
• Client Follow-ups (Domestic & International):
  Draft professional emails, WhatsApp/call reminders, and status updates; maintain a crisp follow-up cadence.
• Travel & Logistics:
  Book flights/hotels/cabs; coordinate exhibition schedules and on-ground logistics.
• Admin & Vendor Coordination:
  Liaise with couriers, printers, office suppliers; manage sample dispatch/returns and documentation.
• Documentation & Trackers:
  Maintain contact lists, meeting notes, and simple trackers in Google Sheets/Excel; keep Drive folders organised.
• Expense Support:
  Collect bills, maintain expense logs, and prepare monthly summaries for approvals.
• Presentation & Drafting:
  Create/format basic decks in Slides/PowerPoint; draft letters, emails, and simple SOPs.
• Research Tasks:
  Source vendor quotes, compare options, and compile short summaries for quick decisions.
• Confidentiality & Discretion:
  Handle sensitive information with care; anticipate needs and proactively solve small problems before they escalate.

What You'll Need (Qualifications)

Must-Haves

• 1–2 years
  of experience as a PA/EA/Admin Assistant in a fast-paced, founder-led or small-team setup.
• Strong
  English & Hindi
  communication; professional email etiquette for international clients/time zones.
• Proven
  calendar management
  and
  follow-through
  discipline; comfort juggling multiple priorities.
• Hands-on with
  Google Workspace
  (Gmail, Calendar, Sheets, Docs, Drive) and
  Microsoft Office
  (Excel, Word, PowerPoint).
• Basics of spreadsheets (filters, sorting, data cleanup) and meticulous attention to detail.
• High ownership, reliability, and
  discretion
  in handling confidential information; on-site availability at Lower Parel.

Good-to-Haves

• Exposure to
  jewellery/fashion/export/manufacturing
  environments.
• Working knowledge of courier/shipping coordination and vendor management.
• Comfort with simple spreadsheet formulas (e.g., SUMIF, VLOOKUP) and presentation polishing.
• Familiarity with WhatsApp Business/CRM tools and support during exhibitions or events.

Why You'll Love Working With Us

• Work directly with the Founder:
  fast learning loops, real responsibility, visible impact.
• 5-day work week
  with clear hours; focused environment at Lower Parel.
• Exposure to
  international client communication
  and end-to-end manufacturing workflows.
• Growth path
  into Executive Assistant, Operations, or Client Coordination roles based on performance.
• Competitive compensation
  as per industry standards, plus a culture that values trust, speed, and clarity.