Personal Assistant

1 day ago

Mumbai, Maharashtra, India Rosado Gems Full time ₹ 9,00,000 - ₹ 12,00,000 per year

Location:

Mumbai, Lower Parel | On-site | Monday–Friday, 11:00 AM – 7:00 PM | 2-month probation

About Us:

Rosado Gems is a Jaipur-born, founder-led jewellery manufacturer crafting premium 925 silver and demi-fine pieces for global brands. We combine thoughtful design with reliable production and a quality-first mindset. Led by founder
Binal Jain
, we're a growing startup that values ownership, speed, and clear communication.

The Opportunity:

We're hiring a dependable Personal Assistant to keep the founder's day running smoothly—owning calendars, meetings, follow-ups, and everyday admin. You'll be the coordination hub between the founder, clients, and vendors, ensuring promises turn into on-time actions.

What You'll Do (Key Responsibilities):

  • Own the Founder's Calendar:
    Schedule/reschedule meetings, send invites, confirm attendance, and build buffers for prep and travel.
  • Meeting Ops:
    Prepare agendas, take clear minutes, track action items, and follow up until closure.
  • Client Follow-ups (Domestic & International):
    Draft professional emails, WhatsApp/call reminders, and status updates; maintain a crisp follow-up cadence.
  • Travel & Logistics:
    Book flights/hotels/cabs; coordinate exhibition schedules and on-ground logistics.
  • Admin & Vendor Coordination:
    Liaise with couriers, printers, office suppliers; manage sample dispatch/returns and documentation.
  • Documentation & Trackers:
    Maintain contact lists, meeting notes, and simple trackers in Google Sheets/Excel; keep Drive folders organised.
  • Expense Support:
    Collect bills, maintain expense logs, and prepare monthly summaries for approvals.
  • Presentation & Drafting:
    Create/format basic decks in Slides/PowerPoint; draft letters, emails, and simple SOPs.
  • Research Tasks:
    Source vendor quotes, compare options, and compile short summaries for quick decisions.
  • Confidentiality & Discretion:
    Handle sensitive information with care; anticipate needs and proactively solve small problems before they escalate.

What You'll Need (Qualifications)

Must-Haves

  • 1–2 years
    of experience as a PA/EA/Admin Assistant in a fast-paced, founder-led or small-team setup.
  • Strong
    English & Hindi
    communication; professional email etiquette for international clients/time zones.
  • Proven
    calendar management
    and
    follow-through
    discipline; comfort juggling multiple priorities.
  • Hands-on with
    Google Workspace
    (Gmail, Calendar, Sheets, Docs, Drive) and
    Microsoft Office
    (Excel, Word, PowerPoint).
  • Basics of spreadsheets (filters, sorting, data cleanup) and meticulous attention to detail.
  • High ownership, reliability, and
    discretion
    in handling confidential information; on-site availability at Lower Parel.

Good-to-Haves

  • Exposure to
    jewellery/fashion/export/manufacturing
    environments.
  • Working knowledge of courier/shipping coordination and vendor management.
  • Comfort with simple spreadsheet formulas (e.g., SUMIF, VLOOKUP) and presentation polishing.
  • Familiarity with WhatsApp Business/CRM tools and support during exhibitions or events.

Why You'll Love Working With Us

  • Work directly with the Founder:
    fast learning loops, real responsibility, visible impact.
  • 5-day work week
    with clear hours; focused environment at Lower Parel.
  • Exposure to
    international client communication
    and end-to-end manufacturing workflows.
  • Growth path
    into Executive Assistant, Operations, or Client Coordination roles based on performance.
  • Competitive compensation
    as per industry standards, plus a culture that values trust, speed, and clarity.

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