Executive Business Partner

2 hours ago

Mumbai, Maharashtra, India Hubot | Tri Pac, Inc. CDMO Full time

Executive Business Partner (Chief of Staff Track) — India Office Launch Mumbai, India | Full-Time | On-Site | Reporting to Managing Director (Indian and USA)Play a key role in establishing Hubot's India operations from the ground up.Hubot, Inc. (CDMO) — a leading developer and manufacturer of aerosols, liquids, tubes and suppositories for personal care and pharmaceutical brands — is initiating its Mumbai satellite office to drive our U.S. division's growth. We seek an accomplishedExecutive Assistantready to operate as an Executive Business Partner and right hand to the Managing Director, managing every aspect of the India office launch, team building, and ongoing operations.This is a leadership opportunity, not just administrative support.Why Hubot?High Growth Trajectory: 25–30% YoY growth forecast through 2030Global Leadership & Impact: Lead all aspects of our Mumbai hub — validation, accounting, procurement, logistics, quality, and research support for U.S. operationsStrategic Partnership: Direct collaboration with the leadership; high trust, autonomy, and influenceExceptional Employer Reputation: Glassdoor 4.8 | Indeed 4.7 | Wellbeing 79 | 95% recommendKey Responsibilities (First 6–12 Months)Launch the Mumbai office—manage workspace/vendor procurement, IT, infosec, entity setup, and core HR processesRecruit and lead the inaugural back-office team (finance, procurement, logistics, quality administration, validation support, research coordination)Establish the office's operating cadence—implement OKRs, team routines, dashboard reporting, SLAs to U.S. stakeholdersServe as the Managing Director's strategic partner—drive priorities, unblock teams, facilitate communication, execute special projectsOversee cross-border execution—ensure seamless India/U.S. handoffs for "follow-the-sun" operationsSet up governance and local/state/federal compliance structures, collaborating with advisorsSkills & ExperienceTrack record in multi-tasking, strategic planning, and context switching across diverse workstreamsExpertise in OKR development, system/process deployment, and interlocking business toolsStrong leadership in recruiting, developing, and managing high-performance teamsExperience in launching/scaling offices; adept in SOPs, vendor management, and back-office operations (validation, quality, finance, procurement, logistics)Deep familiarity with corporate governance, risk management, and compliance10–15+ years as Senior EA, Chief of Staff, or operations leader, with proven launch/scale-up achievementsHands-on people management and coaching experienceFluent in English; business operations acumen covering finance, procurement, vendor management, and logisticsFlexible working hours—India/U.S. overlap; travel readiness (India/USA)Builder's mindset—clarity, confidentiality, results-focus, and systemic thinkingSuccess MetricsOffice operational with SLAs in 90–120 daysCore team recruited and productive, meeting time-to-hire and quality standardsCross-border cadence established (>95% on-time U.S. delivery)Strong budget discipline and compliance postureIf you're driven to build and scale global operations and be an empowered partner to the Managing Director, let's connect.Apply via LinkedIn or message for a confidential conversation.See for a detailed overview.ExecutiveAssistant #ChiefOfStaff #MumbaiJobs #IndiaJobs #GlobalOps #BackOffice #CDMO #ScaleUp #OperationsLeadership

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