HR/Admin Head

Key Responsibilities

1. Human Resources Management

• Develop and implement HR policies, systems, and procedures aligned with organizational strategy.
• Manage end-to-end recruitment and selection processes across all levels.
• Oversee onboarding, induction, and employee orientation programs.
• Drive performance management systems including goal-setting, appraisals, and career development.
• Ensure training and development programs for employee skill enhancement.
• Maintain employee records and HRMIS systems.
• Handle employee relations, grievances, and disciplinary actions as per company policy.

2. Compliance & Statutory Responsibilities

• Ensure compliance with labor laws and statutory requirements (ESIC, PF, Bonus Act, Minimum Wages, Gratuity, Shops & Establishments Act, etc.).
• Liaise with government authorities and ensure timely filing of statutory returns.
• Implement workplace health, safety, and hygiene protocols, especially relevant to cosmetics manufacturing standards.

3. Payroll & Compensation Management

• Supervise payroll processing, attendance management, and leave records.
• Ensure timely salary disbursement and full & final settlements.
• Design competitive compensation structures and benefits in line with industry standards.

4. Administration Management (Detailed)

The HR & Admin Head will supervise and manage the following administrative functions:

A. Office & Facility Management

• Supervise maintenance of office and factory premises.
• Coordinate maintenance of electricals, plumbing, IT infrastructure, CCTV, and utilities.
• Ensure uninterrupted electricity, internet, water supply, and workspace readiness.

B. Housekeeping & Hygiene

• Oversee daily cleaning of work areas, production floors, washrooms, reception, and cafeteria.
• Ensure sanitation standards as per manufacturing and factory norms.
• Maintain stock and purchase of cleaning materials.

C. Security Management

• Manage security staff and monitor entry/exit of employees and visitors.
• Maintain CCTV, access cards, gate-pass registers, and surveillance protocols.

D. Canteen & Pantry Management

• Oversee pantry operations, food arrangements, and staff requirements.
• Maintain cleanliness and hygiene standards in dining areas.
• Manage vendors and stock inventory.

E. Transport & Travel Coordination

• Manage transportation arrangements for staff, visitors, and factory personnel.
• Coordinate hotel bookings, cab services, and travel schedules.
• Maintain company vehicle records and fuel logs.

F. Inventory & Asset Management

• Maintain stock records for office supplies, IT equipment, tools, and furniture.
• Issue and track company assets (laptops, safety gear, ID cards, lockers, etc.).
• Conduct regular inventory checks and audits.

G. Vendor & Contract Management

• Identify and manage vendors for admin-related services like security, housekeeping, pest control, waste management, packaging, printing, etc.
• Negotiate rates, prepare AMCs, and ensure timely renewals.

H. Licenses & Admin Compliance

• Oversee renewal and compliance for:

• Factory license

• Fire NOC
• Pollution control certificates
• Lift license

• Health and safety permits

• Coordinate with consultants and regulatory departments as required.

I. Office Discipline & Support

• Manage seating plans, access cards, ID cards, courier services, visitor management, and reception desk.
• Ensure discipline in common areas like cafeteria, lobby, meeting rooms, and washrooms.

5. Strategic HR Initiatives

• Align workforce planning with business objectives.
• Develop engagement and retention strategies.
• Lead succession planning and leadership development initiatives.
• Promote organizational culture, professionalism, and discipline.

Key Skills & Competencies

• Strong leadership and people management skills.
• Excellent knowledge of labor laws and statutory compliance.
• Proficiency in HRMS/ERP and MS Office tools.
• Strong communication, negotiation, and interpersonal skills.
• Problem-solving and decision-making capabilities.
• Ability to maintain confidentiality and handle sensitive issues.

Qualifications & Experience

• Masters / MBA in Human Resources, Business Administration, or related field.
• 10+ years of progressive experience in HR & Administration, with at least 3-5 years in a leadership role.
• Mandatory exposure to cosmetics, personal care, or manufacturing environments.
• Experience managing compliance, workforce, and administration in a factory setup is preferred.

Key Deliverables

• Effective workforce planning and timely recruitment.
• Full statutory and labor law compliance.
• High employee retention and satisfaction.
• Cost-effective administration and optimized resources.
• Safe, disciplined, and hygienic environment aligned with manufacturing standards.