Receptionist cum Executive Assistant

2 days ago

Race Course Vadodara Gujarat, India Universal Orthosystems Full time ₹ 2,40,000 per year

ob Summary:

We are seeking a highly organized and professional Receptionist cum Executive Assistant to manage front desk responsibilities and provide high-level administrative support to senior executives. This dual-role position requires excellent communication skills, attention to detail, and the ability to multitask in a fast-paced environment.

Key Responsibilities:Reception Duties:

  • Greet and welcome visitors in a professional and friendly manner.
  • Answer and direct incoming phone calls.
  • Handle all incoming and outgoing mail, packages, and courier services.
  • Maintain the reception area in a tidy and presentable condition.
  • Manage meeting room bookings and prepare rooms for client meetings.
  • Assist with basic office management tasks (stationery, supplies, etc.).

Executive Assistant Duties:

  • Manage calendars, schedule meetings, and coordinate appointments for executives.
  • Organize travel arrangements including flights, hotels, and transport.
  • Prepare reports, presentations, and correspondence on behalf of executives.
  • Take meeting minutes and distribute them as required.
  • Maintain and organize confidential files and documents.
  • Liaise with internal teams and external stakeholders on behalf of the executive(s).
  • Track deadlines and follow up on action items.

Requirements:

  • Proven experience as a receptionist, executive assistant, or in a similar administrative role.
  • Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
  • Strong organizational and time-management skills.
  • Excellent written and verbal communication abilities.
  • Professional demeanor and a customer-focused attitude.
  • Ability to handle confidential information with discretion.
  • Multitasking and problem-solving skills.

Preferred Qualifications:

  • Bachelor's degree in Business Administration, Office Management, or related field.
  • Prior experience in a corporate or fast-paced office environment.
  • Familiarity with travel booking tools and calendar management software.

Job Type: Full-time

Pay: ₹15, ₹20,000.00 per month

Work Location: In person

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