Admin and account officer

7 days ago

Kotdwara Uttar Pradesh, India TeamLease Foundation Full time ₹ 9,00,000 - ₹ 12,00,000 per year

ABOUT THE TEAMLEASE FOUNDATION

"TeamLease Foundation operates at the intersection of the 3Es - Education, Employability, and Employment, with a mission to enable the skilling of the underserved. The Foundation works with corporates to ensure efficient use of CSR funds in the areas of education, skilling, and employment. Join our journey of helping society with initiatives undertaken by companies with CSR."

(For more details please visit our website - )

JOB SUMMARY

The Admin and Finance Officer will support the smooth financial and administrative management of the
Saheli Integrated Program
. The role involves close coordination with the central and regional teams to ensure accurate budgeting, timely payments, efficient procurement processes, and compliance with organizational and donor requirements. The officer will be responsible for preparing invoices, maintaining vendor documentation, and supporting day-to-day financial and administrative functions critical to program implementation.

KEY RESPONSIBILITIES

  • Support preparation, monitoring, and reporting of project budgets in coordination with the regional and central teams.
  • Ensure accurate and timely preparation of invoices (consultancy, vendor, and program-related).
  • Coordinate with procurement, admin, and finance managers at the regional office for day-to-day follow-up and documentation.
  • Manage vendor onboarding processes including vendor KYC, documentation, and compliance.
  • Maintain financial and administrative records in line with donor and organizational requirements.
  • Ensure timely processing of consultancy contracts, vendor payments, and related documentation.
  • Facilitate effective coordination between field-level teams, vendors, and regional office for smooth operations.
  • Provide administrative support for logistics, procurement planning, and vendor management.
  • Support audit requirements and compliance with internal policies and donor guidelines.
  • Assist the Project Lead in regular reporting of financial utilization and budget variance analysis.
  • Contribute to the development of efficient systems for expense tracking, financial documentation, and vendor management.

QUALIFICATIONS AND EXPERIENCE

  • Graduate/Postgraduate in Commerce, Finance, Business Administration, or related field.
  • Minimum 2–3 years' experience in finance and administration, preferably in the NGO/development sector.
  • Experience in budgeting, vendor coordination, and procurement processes.
  • Prior experience in coordinating with regional/central finance and admin teams is desirable.
  • Strong knowledge of MS Office (Excel, Word, PowerPoint) and accounting practices.
  • Familiarity with compliance and documentation requirements in CSR/NGO projects.

SKILLS AND COMPETENCIES

  • Strong financial management, budgeting, and reporting skills.
  • Excellent coordination, follow-up, and communication skills.
  • Attention to detail and accuracy in documentation.
  • Ability to manage multiple tasks and deadlines in a fast-paced environment.
  • Strong problem-solving and organizational abilities.
  • Team player with the ability to work effectively across multiple stakeholders.

Position Availability:
Immediately

Salary and Benefits:
Competitive salary and benefits commensurate with experience.

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