Personal Assistant

4 days ago

Kolkata metropolitan area West Bengal, India Travel And Tour World Full time ₹ 9,00,000 - ₹ 12,00,000 per year

About us –

Travel and Tour World (TTW)
is the premier digital B2B integrated media platform in the travel and tourism industry, reaching more than
20 million readers globally
. Dedicated to travel, tourism, airlines, cruises, technology, and hospitality, TTW serves as a powerful promotional partner, supporting over
1,200 major international events, including WTM Events, ITB Berlin & Asia, IMEX America & Frankfurt, AIME, ATM, TIS, IT&CM Asia, and many more
.

Role –

We are seeking a proactive and highly organized
Personal Assistant
to support our
Vice President (VP) in Bhawanipore, Kolkata
. This role requires flexibility, discretion, and the ability to work in a dynamic environment where schedules may change frequently and extended hours may occasionally be required.

Key Responsibilities –

  • Manage the VP's daily calendar, appointments, and meetings, including handling last-minute changes.
  • Arrange and coordinate complex travel itineraries, accommodations, and logistics.
  • Handle all confidential correspondence, phone calls, and emails with professionalism and discretion.
  • Prepare and organize documents, presentations, reports, and meeting materials as required.
  • Manage all forms of
    business communication
    — including drafting, reviewing, and sending internal and external correspondence — ensuring accuracy, timeliness, and professionalism.
  • Follow up
    on pending matters, commitments, and deliverables to ensure
    deadlines are met
    .
  • Coordinate effectively with internal teams and external stakeholders on behalf of the VP.
  • Maintain and update records, contact lists, and business databases, including entries and follow-ups in the
    CRM system
    .
  • Ensure the VP's time is optimized and priorities are managed efficiently.
  • Be available to handle urgent requests or last-minute tasks beyond regular working hours when necessary.

Requirements –

  • Previous experience as a Personal Assistant or Executive Assistant preferred, but not mandatory.
  • Strong organizational, multitasking, and time-management skills.
  • High level of discretion and confidentiality in handling sensitive information.
  • Excellent communication skills — both written and verbal.
  • Tech-savvy, with proficiency in
    Google Workspace / MS Office
    , scheduling tools,
    CRM systems
    .
  • Flexibility to adapt to changing schedules and willingness to work overtime when required.

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