Office Assistant

2 weeks ago

Mumbai City District, India VSL Marine Technology Full time ₹ 4,00,000 - ₹ 8,00,000 per year

Position Overview:

We are seeking a detail-oriented and proactive Office Assistant to manage Admin, Accounts & Finance to support our companys day-to-day financial operations and administrative functions.

This role will involve managing accounts, preparing financial reports, tracking deadlines, and handling general office assistance tasks.

Key Responsibilities:

  1. Accounts & Finance Management

  2. Maintain accurate financial records.

  3. Process invoices, receipts, and payments.
  4. Monitor payables and receivables.
  5. Assist in financial reporting and budgeting.

  6. Coordinate with auditors, tax consultants, and banks.

  7. Reporting & Documentation

Prepare regular reports (financial summaries, expense analysis, cash flow statements, etc.).

Maintain organized records of contracts, invoices, receipts, and payment vouchers.

Ensure all statutory compliance documents are filed and archived appropriately.

  1. Deadline & Due Date Management

Track and remind relevant stakeholders of upcoming payment due dates, tax filings, and report submissions.

Maintain a compliance calendar for financial and operational tasks.

  1. General Office Assistance

Support administrative tasks such as scheduling meetings, maintaining files, and managing correspondence.

Order and manage office supplies and ensure smooth day-to-day office operations.

Liaise with vendors, service providers, and clients when necessary.

Preferred Skills

  • Strong organizational and time management skills.
  • Attention to detail and high accuracy in work.
  • Ability to work independently and handle confidential information.
  • Knowledge of GST, VAT, TDS, or other tax regulations relevant to the region.
  • Experience in preparing MIS reports.

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