Contract Administration Manager

Manager - Contract Administration

Customer Account Management:
*Ensure timely replies to letters from MDO and Mine Owner for effective communication and relationship maintenance.
*Drive the creation of washed and reject coal sales orders in SAP to streamline the sales process.
*Coordinate the generation of transit passes on the Mining online portal for all dispatches to ensure compliance with regulatory requirements.
*Ensure the generation of E-Way bills for all coal shipments to maintain regulatory compliance.

Site Visits and Inspection:
*Conduct periodic visits to the coal stockyard, reject coal stock, and railway siding yard along with customers to oversee operations and address any concerns.
*Prepare all necessary documents for verification and obtain approval for the disposal of washery reject coal from relevant authorities.
*Coordinate with MDO for monthly reject stock verification to ensure compliance with the annual sales plan.
*Coordinate with transporters and vendors for HEMM and truck arrangement for scheduled dispatches.

Washery Reject Management:
*Manage the sale of reject coal as per the annual business plan to meet revenue targets and generate budgeted revenue per annum.
*Monitor dispatches of washery reject coal from stock to wharf and coordinate with vendors and transporters for scheduled dispatches.
*Follow-up with MDO and Mine Owner for signing the draft letter.

Stakeholder Coordination and MIS:
*Coordinate with internal customers daily to fulfill contractual obligations and meet customer requirements for coal dispatches.
*Ensure the preparation of daily, weekly, and monthly coal dispatch/stock MIS reports and share them with the Mine Owner and top management for transparency and decision-making.
*Ensure the reconciliation of billing details related to coal dispatches from the wharf to maintain accuracy and transparency in financial transactions.
*Ensure timely processing of all vendor bills related to coal dispatch operations to maintain smooth vendor relations and avoid delays in payments.
*Follow up and ensure all fund transfers from mine owner through the booking of mining fees expenses in SAP for accurate financial reporting and compliance.
*Perform any other duties assigned by the manager related to day-to-day operational issues to ensure smooth functioning of coal sales operations.

Implement and Manage Digital Solutions:
*Develop and execute digital initiatives that support business objectives, ensuring alignment with the company's digital strategy.
*Innovate by identifying and integrating new digital tools and platforms to streamline processes and enhance team productivity.
*Coordinate with department heads to ensure seamless adoption of digital solutions, providing training and support as necessary.
*Monitor the performance of digital tools, gathering feedback and making adjustments to optimize outcomes.

Education

Bachelor's degree in Engineering, or a related field. Master's degree preferred.

Experience

• Minimum of 10 years of relevant experience.
• Good understanding of managing complex contracts and negotiations.
• Good stakeholder management skills and communication skills.

The road to empowerment is the one that guards a country's stride onwards, keeping every hurdle that poses a threat to the constant pace of progress at bay. Yet another milestone in our growth story, is the business of Natural Resources. The scale of our business assures a steady availability of coal, extracted in the most responsible ways, which promises constant supply of power to both urban and rural geographies of India ensuring no hurdles are faced by the citizens in the path to achieving their dreams. The mining industry is considered a major contributor to the growth of the Indian economy. The mining business unit of the Adani group was established in 2007 as the last link in ensuring energy security for India. We are also developing and operating mines in Indonesia and Australia.

In the past few years, we have transformed from a coal trading and importing company to a comprehensive integrated coal management company. We have a diversified trading portfolio and are involved in Coal and Coke trading.