Sales Coordinator

About Biltrax Construction Data

Since its inception in 2018, Biltrax Construction Data has enabled thousands of crores of additional revenues for India's leading construction material manufacturers using our proprietary data, expert insights & technology platform which generates deep analytics. We have achieved this by consistently providing reliable, actionable, comprehensive & forward-looking intelligence to our client leadership

We are India's leading construction market intelligence platform tracking 50,000+ projects worth 92,00,000 INR-Cr (US$ 1.1 Trillion) covering residential, commercial, retail, hospitality, etc projects as well as other segments such as industrial/manufacturing, warehousing, roads & highways, water supply & distribution & smart cities.

Our teams collaborate closely with sales, marketing, strategy & management teams of India's leading construction material manufacturers; typically the leaders in each product category.

Through our data, insights & analytics; our clients are able to estimate the market size; rally their teams around those opportunities & are able to realize thousands of crores in additional revenues annually.

Despite having the DNA of a startup, we are essentially a revenue/profit driven organization & are the fastest growing in this segment over the past six (6) years

To further fuel our growth, we are looking forward to recruiting best-in-class professionals for our team

Our company page on Linkedin -

Job Description: Sales Coordinator at Biltrax Construction Data

Position Overview: Biltrax is looking for a highly organized and proactive Sales Coordinator to support our growing sales team. This role involves managing the end-to-end sales coordination process, handling client communication, and ensuring seamless administrative support to drive the overall sales pipeline from prospecting through invoicing.

Key Responsibilities:

• Prospecting & Lead Management:
• Track and manage leads from multiple sources, including company websites, lead groups, and inbound inquiries.
• Ensure accurate and timely updates in the lead, prospect, proposal, and demonstration logs.
• Manage subscription proposals, feedback, and ensure timely follow-ups with clients for renewals.
• Client Communication & Engagement:
• Draft and send customized client email responses, including detailed questionnaires and follow-up messages.
• Manage client communication in designated groups, sending timely updates on subscriptions.
• Prepare and send scopes of work for new clients and subscriptions, ensuring clear communication of deliverables.
• Proposal & Agreement Coordination:
• Create, update, and track client proposals, ensuring proper documentation and follow-through.
• Maintain a structured log of all proposals and negotiation documents.
• Handle vendor registration and assist in preparing and managing agreements.
• Invoicing & Payment Tracking:
• Prepare and issue accurate Proforma/ Tax invoices.
• Track payments, follow up on outstanding balances, and maintain a detailed log of receipts and payments.
• Ensure timely reminders and updates on outstanding payments to maintain healthy cash flow.
• Prepare Brand Profiles and share Project samples:
• Maintain and update brand profiles for use in presentations and client meetings.
• Coordinate with Data teams and analysts to gather project samples based on client requirements and ensure timely communication of the information to clients.
• Reporting & MIS:
• Prepare regular MIS reports to track sales activities, pipeline status, and performance metrics.
• Assist in monitoring sales targets, identifying areas for improvement, and providing future projections.
• Organize and manage folders for proposals, invoices, negotiation sheets, and other critical documents.
• Collaboration & Support:
• Work closely with internal teams, including research, marketing, client engagement, and management, to ensure smooth coordination.
• Collaborate with cross-functional teams to ensure all client expectations are met and exceeded.
• Assist in the development of presentations, reports, and other materials to enhance client interactions and business development initiatives.

Qualifications:

• Excellent communication skills, both verbal and written, with attention to detail and clarity.
• Strong organizational skills with the ability to manage multiple tasks efficiently.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
• Ability to work independently and take ownership of assigned responsibilities.
• Experience in sales coordination, client communication, or related roles is preferred.
• Prior exposure to the construction, materials, or related industries is a plus.

Job Type: Full-time

Pay: ₹18, ₹25,000.00 per month

Education:

• Bachelor's (Preferred)

Experience:

• total work: 1 year (Preferred)
• Sales: 1 year (Preferred)

Work Location: In person