Executive Assistant To CMD

1 day ago

Pune, Maharashtra, India HYT Engineering Full time

We are looking for a highly organized, proactive, and technically proficient Executive Assistant (EA) to support our Chairman & Managing Director (CMD). The ideal candidate will not only manage CMDs daily professional and personal tasks but also act as a bridge between CMD and various project teams across departments. The EA will be

responsible for high-level coordination, follow-ups, presentations, and strategic planning support.

This position requires someone who is tech-savvy, excellent in communication, has strong project management skills, and is capable of multitasking in a high-pressure, dynamic environment.

Key Responsibilities:

  1. Personal Assistance to CMD:


• Manage and organize CMDs daily calendar, meetings, travel plans, and

appointments.


• Maintain strict confidentiality of sensitive information.


• Prepare meeting agendas, minutes, and follow-ups.


• Screen and respond to emails and correspondence on behalf of CMD, where applicable.


• Ensure CMD is fully briefed and prepared for all meetings, conferences, and business visits.

  1. Project Coordination & Monitoring:


• Coordinate with all departments (Projects, Finance, Marketing, HR, etc.) to track CMD-led initiatives and ensure timely execution.


• Act as a Follow-Up Manager to ensure all action items and directives from CMD are implemented effectively.


• Track project timelines, deliverables, dependencies, and ensure timely escalation of issues.


• Prepare daily/weekly reports on project status for CMD.

3. Technical & Operational Competency:


• Prepare, edit, and present PowerPoint presentations for CMDs internal and external meetings.


• Operate and manage ERP/SAP systems for monitoring project data, financetracking, and reporting.


• Should be proficient in MS Office, and other productivity tools as per role requirements.


• Ability to analyze data and reports, convert them into meaningful insights fordecision-making.

4. Communication & Leadership:


• Act as a central point of contact between CMD and senior-level stakeholders.


• Lead and manage special assignments/projects directly assigned by CMD.


• Exhibit leadership skills to coordinate with cross-functional teams and get work done on tight deadlines.

5. Travel & Execution Support:


• Should be willing and available to travel with CMD as and when required.


• On-ground coordination of tasks during CMDs site visits, client meetings, or business events.

Candidate Profile:


• Education: Full-time/Part-time MBA in Project Management, Business

Management, or any relevant stream.


• Experience: Minimum 10-15 years as Executive Assistant to MD/CEO/Director level.

Skills Required:

  • Strong command of MS Office, PowerPoint, Excel, and ERP/SAP tools.
  • Excellent communication (verbal & written) and presentation skills.
  • Strong organizational, follow-up, and multitasking abilities.
  • Tech-savvy with an analytical and problem-solving mindset.
  • High level of integrity, commitment, and professional attitude.


• Personality Traits:

  • Smart, confident, and composed under pressure.
  • Strong memory and attention to detail.
  • Leadership skills to manage team coordination.
  • Honest, fast-working, and self-motivated.

Additional Notes:


• This role is critical to CMDs efficiency and overall company performance. The EA is expected to handle responsibilities with the highest level of ownership, reliability, and discretion.


• The candidate must be comfortable working in a dynamic work environment, managing priorities as per CMDs directions.

OFFICE : 6 DAYS WORKING, (TWO OFF BESIDE SUNDAY WHICH NOT INCLUDED SATURDAY CAN BE GIVEN)

TIMING : 9.30 AM TO 6.30 PM with late sitting somedays(flexible morning timing)

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