Document Controller

JLL empowers you to shape a brighter way.  Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   Company: JLL (Jones Lang LaSalle)Location: Mumbai, IndiaJob Title: Document ControllerJob Summary: JLL is seeking an experienced Document Controller to manage and oversee all documentation aspects of our fit out projects. The ideal candidate will have a strong background in document management within the fitout/construction industry and experience with various document management systems. This role is crucial in ensuring efficient information flow, maintaining accurate records, and supporting project compliance and transparency.Key Responsibilities:Establish and maintain a comprehensive document control system for the projectManage the receipt, registration, distribution, and filing of all project documentsEnsure all documents are properly coded, indexed, and stored according to project standardsMaintain version control and track document revisions throughout the project lifecycleCoordinate document reviews and approvals among various project stakeholdersPrepare and distribute regular document status reports to the project teamManage access rights and security for project documentationAssist in the preparation and compilation of project reports, presentations, and other deliverablesConduct periodic audits to ensure compliance with document control proceduresProvide training and support to team members on document control processes and systemsCollaborate with project managers and other team members to improve document management processesAssist in the closeout and archiving of project documentationRequired Qualifications:Bachelor's degree in Civil Engineering (BE Civil) or any Engg. graduate degree5+ years of experience in document control, preferably in construction or real estate development projectsProven experience in managing documentation aspects of construction managementStrong knowledge of document control principles and best practicesProficiency in document management software and systemsExcellent organizational and time management skillsProficient in Microsoft Office suite, particularly Excel and WordExcellent communication skills in English and Hindi (knowledge of Marathi is a plus)Preferred Qualifications:Knowledge of multiple document management systems (e.g., MS Project, MS office, Primavera Unifier, SharePoint)Understanding of construction processes and terminologyExperience with electronic document management and collaboration toolsKey Competencies:Strong analytical and problem-solving skillsAbility to work under pressure and meet deadlinesProactive approach to identifying and resolving documentation issuesExcellent interpersonal skills and ability to work effectively in a team environmentAdaptability to changing project requirements and new technologiesJLL is an equal opportunity employer and values diversity in the workplaceLocation: On-site –Mumbai, MHScheduled Weekly Hours:48If this job description resonates with you, we encourage you to apply even if you don't meet all of the requirements.  We're interested in getting to know you and what you bring to the tableJLL Privacy NoticeJones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. 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We will then delete it safely and securely.For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.For additional details please see our career site pages for each country.For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.