Administration Officer
5 days ago
Job Title: Administrative Officer
Experience Required: 5 – 10 Years
Department: Administration / Facilities Management
Location: Gujarat Mundra.
Job Summary:
The Administrative Officer will be responsible for overseeing and managing all administrative and facility-related activities, including guest house operations, transport management, canteen services, and housekeeping. The role ensures smooth day-to-day functioning of support services and a safe, clean, and comfortable environment for employees and guests.
Key Responsibilities:1. Guest House Management
- Supervise the upkeep, cleanliness, and maintenance of company guest houses.
- Ensure comfortable accommodation and hospitality arrangements for guests, visitors, and employees.
- Maintain proper records of occupancy, expenses, and inventory.
- Coordinate with vendors for catering, laundry, and maintenance services.
2. Transport Management
- Oversee the company's transport fleet, drivers, and vehicle maintenance schedules.
- Plan and allocate vehicles efficiently for employees, guests, and official purposes.
- Ensure compliance with transport policies, vehicle documentation, and safety norms.
- Monitor fuel consumption, repair costs, and maintain transport MIS reports.
3. Canteen & Pantry Services
- Supervise canteen operations to ensure hygienic food preparation and service.
- Liaise with catering contractors to maintain quality, variety, and cost control.
- Conduct regular inspections for hygiene, safety, and compliance.
- Address employee feedback and ensure continuous improvement in food service.
4. Housekeeping & Facility Management
- Manage housekeeping staff and vendors for daily cleaning and maintenance of office premises.
- Ensure sanitation, pest control, and waste management standards are met.
- Oversee preventive and corrective maintenance of office infrastructure and furniture.
- Ensure workplace safety, energy efficiency, and adherence to company policies.
5. General Administration
- Monitor and control administrative budgets and expenses.
- Manage vendor contracts, service agreements, and timely renewals.
- Maintain asset registers, administrative documentation, and statutory compliance records.
- Support HR and other departments in organizing events, training sessions, and logistics.
Key Skills & Competencies:
- Strong organizational and multitasking abilities.
- Good communication and coordination skills.
- Vendor management and negotiation expertise.
- Knowledge of facility management and statutory compliance.
- Proficiency in MS Office and ERP systems.
- Ability to lead and motivate a team of support staff.
Educational Qualification:
- Graduate in any discipline (preferably Business Administration, Facility Management, or related field).
- Postgraduate qualification or certification in Administration / Facility Management (preferred).
Job Type: Full-time
Pay: ₹25, ₹32,722.48 per month
Benefits:
- Commuter assistance
- Food provided
- Health insurance
- Life insurance
- Provident Fund
Work Location: In person
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