Company Secretary

About Finsignments

Finsignments is a growing finance firm offering end-to-end services in taxation, accounting, regulatory compliance, and strategic finance consulting. We work with businesses across industries to bring structure, clarity, and compliance to their financial operations.About Finsignments Private Limited.

We offer Audits, Tax & GST advisory, CFO services, TEV, DPRs, Business Analytics, Loans, and more, the perfect place to be for consulting & learning businesses. Our dedicated team is committed to providing exceptional service, proactive advice, and timely solutions. Our motto: Let's grow together

Key Responsibilities

1. Statutory & Regulatory Compliance (Core Ownership)

• Annual Filing Ownership: Own the entire Annual Filing cycle, ensuring timely and error-free submission of all RoC forms, including MGT-7 (Annual Return), AOC-4 (Financial Statements), and other routine forms (e.g., DIR-12, PAS-3) through the MCA Portal.

• Act Compliance: Ensure complete, proactive compliance with the Companies Act, 2013, Income Tax Act, FEMA/RBI guidelines, and relevant regulations set by SEBI, PMLA, and other bodies.

• Compliance Calendar: Establish, maintain, and rigorously manage a detailed statutory compliance calendar, integrating deadlines for GST, Income Tax, and other relevant regulatory bodies.

2. Board, Shareholder & Governance Management

• Meeting Protocol: Meticulously organize, prepare, and circulate high-quality agendas, notices, and resolutions for all Board, Committee (e.g., CSR, Audit), and General Meetings (AGM/EGM).

• Minute Documentation: Prepare accurate and legally sound Minutes of Meetings and ensure timely sign-off and filing.

• Records Management: Act as the Custodian of Statutory Records maintaining, updating, and certifying all statutory registers, including the Register of Directors, Members, Charges, etc.

• Share Administration: Manage the company's electronic share register, Cap Table, and all documentation pertaining to share transfers, allotments, transmissions, and dematerialization processes.

3. Strategic Legal & Corporate Actions

• Capital Restructuring: Execute the legal and secretarial steps for complex capital actions, including Rights Issues, Private Placements, Buybacks, or Bonus Issues.

• Transaction Support: Provide comprehensive secretarial support for strategic initiatives, including Mergers, Acquisitions, Dissolutions, or Joint Ventures (JVs).

• Due Diligence: Coordinate and furnish all corporate documentation during investor Due Diligence (DD) processes and for banking/lending requirements.

• Advisory: Provide timely, actionable advice to the Board and senior management on governance best practices, director liability, and fiduciary duties.

4. Inter-Departmental Coordination & Risk Mitigation

• Audit Liaison: Serve as the primary secretarial coordinator for Secretarial Audits and internal/external financial audits, ensuring all corporate records align perfectly with financial statements.

• Legal Drafting & Vetting: Draft, review, and vet a broad spectrum of commercial agreements, including Service Agreements, Partnership Deeds, NDAs, MoUs, Bank Guarantees, and Power of Attorney (PoA) documents.

• Litigation Support: Assist the legal team by collating and providing corporate documents required for any ongoing legal proceedings.

• Training & Awareness: Develop and conduct internal training sessions for staff and management on key compliance procedures and corporate governance policies.

5. Digital Compliance & Process Improvement

• Tool Utilization: Utilize digital compliance tracking and management software (e.g., specialised CS software) to automate alerts, enhance transparency, and generate accurate compliance reports.

• Process Improvement: Identify and implement improvements to internal secretarial processes to enhance efficiency and reduce compliance risk.

Must-Haves (Qualifications & Skills)

• Qualification: Qualified Company Secretary (ACS) from ICSI.

• Experience: 2–5 years of relevant, hands-on experience in a corporate or consulting environment.

• Technical Proficiency: Expert knowledge of the MCA portal and statutory form filing, and deep understanding of the Companies Act, 2013, and FEMA.

• Core Skills: Exceptional drafting, organizational, and documentation skills with a sharp eye for detail.

Nice-to-Haves

1. LLB Degree or equivalent legal background.

2. Experience with investment/equity structuring or external fundraising compliance (e.g., dealing with VCs/PE firms).

3. Prior experience in a finance/tax consulting environment where cross-functional collaboration was mandatory.

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