Billing Officer

2 days ago

Chennai Mumbai Patna, India Hughes & Hughes Chem Full time ₹ 2,00,000 - ₹ 6,00,000 per year
  • Review, verify, and prepare invoices related to:
  • Mechanical projects
  • Railway fabrication works
  • Manpower supply & deployment
  • Bogie repair and maintenance
  • Bio-toilet installation and servicing
  • Ensure all invoices align with contract terms and are supported with necessary documentation.
  • Liaise with relevant departments such as Engineering, Mechanical, Commercial, and Accounts.
  • Ensure timely approvals by coordinating directly with concerned railway officials.
  • Prepare and compile essential billing documents including:
  • Measurement Books (MBs)
  • Work Completion Certificates (WCC)
  • Joint Inspection Reports
  • Performance Certificates
  • Maintain organized digital and physical records for audit and compliance.
  • Conduct regular follow-ups (online/offline) with railway officials to track bill status and expedite long-pending payments.
  • Use official communication channels and personal visits for follow-ups, as needed.
  • Proficient use of railway billing portals such as IREPS, IPAS, and related systems for:
  • Bill generation
  • Bill tracking
  • Tender/contract reference and submission
  • Handle discrepancies and disputes in pending bills with facts, documentation, and official communication.
  • Coordinate with internal technical and execution teams to resolve queries raised by railway authorities.
  • Maintain detailed and accurate records of:
  • Cleared bills
  • Pending invoices
  • Rejected cases with reasons
  • Submit weekly/monthly MIS reports to management.

Key Skills:

  • Strong knowledge of railway billing for mechanical and fabrication works.
  • Familiarity with billing norms for manpower deployment, bogie maintenance, and bio-toilet projects.
  • Effective communication and coordination with railway departments.
  • Proficiency in railway portals like IREPS & IPAS.
  • Meticulous in documentation and compliance.
  • Persistent and patient in dealing with public sector payment processes.

Best Regards,

Manisha

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