 
						Billing Officer
2 days ago
- Review, verify, and prepare invoices related to:
- Mechanical projects
- Railway fabrication works
- Manpower supply & deployment
- Bogie repair and maintenance
- Bio-toilet installation and servicing
- Ensure all invoices align with contract terms and are supported with necessary documentation.
- Liaise with relevant departments such as Engineering, Mechanical, Commercial, and Accounts.
- Ensure timely approvals by coordinating directly with concerned railway officials.
- Prepare and compile essential billing documents including:
- Measurement Books (MBs)
- Work Completion Certificates (WCC)
- Joint Inspection Reports
- Performance Certificates
- Maintain organized digital and physical records for audit and compliance.
- Conduct regular follow-ups (online/offline) with railway officials to track bill status and expedite long-pending payments.
- Use official communication channels and personal visits for follow-ups, as needed.
- Proficient use of railway billing portals such as IREPS, IPAS, and related systems for:
- Bill generation
- Bill tracking
- Tender/contract reference and submission
- Handle discrepancies and disputes in pending bills with facts, documentation, and official communication.
- Coordinate with internal technical and execution teams to resolve queries raised by railway authorities.
- Maintain detailed and accurate records of:
- Cleared bills
- Pending invoices
- Rejected cases with reasons
- Submit weekly/monthly MIS reports to management.
Key Skills:
- Strong knowledge of railway billing for mechanical and fabrication works.
- Familiarity with billing norms for manpower deployment, bogie maintenance, and bio-toilet projects.
- Effective communication and coordination with railway departments.
- Proficiency in railway portals like IREPS & IPAS.
- Meticulous in documentation and compliance.
- Persistent and patient in dealing with public sector payment processes.
Best Regards,
Manisha
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