Billing Engineer- Head Office

Job Title: Billing Engineer Warehousing & Industrial Construction

Job Location: Head Office Vidyavihar, Mumbai

Department: Billing & Contracts

Industry: Warehousing & Industrial Construction (Construction Contracting)

Notice- Within 1 Month or currently serving Notice

Reporting To: Senior Manager Billing & Contracts

Job Summary:

The Billing Engineer will play a pivotal role in managing the financial aspects of large-scale warehousing and industrial construction projects across India. This position requires expertise in billing, contract management, and cost tracking, ensuring that project invoicing is accurate, timely, and aligned with client agreements. The ideal candidate should have a keen eye for detail, strong analytical skills, and the ability to coordinate across departments to optimize project finances.

Key Responsibilities:

1. Billing & Invoicing

• Prepare and verify interim & final bills for projects, ensuring compliance with contract terms, BOQ (Bill of Quantities), and approved work progress.
• Ensure accurate quantity take-offs and cost calculations for materials, labor, and equipment.
• Handle variation orders, change requests, and escalation claims in coordination with project teams.
• Review subcontractor and vendor bills, validating quantities and ensuring alignment with project milestones.

2. Cost Monitoring & Reconciliation

• Track project expenses, identifying any discrepancies and ensuring accurate cost reporting.
• Work closely with site engineers, procurement, and finance teams to monitor actual vs. projected costs.
• Validate contractor and supplier invoices against work completed and material received.

3. Contract & Compliance Management

• Ensure that all billing documents comply with contractual, statutory, and client-specific requirements.
• Maintain comprehensive documentation of billing submissions, approvals, and payment receipts.
• Support in contract negotiations related to payment terms, claims, and financial settlements.

4. Client & Stakeholder Coordination

• Liaise with clients for payment follow-ups, certification of bills, and addressing billing-related queries.
• Coordinate with site teams to resolve discrepancies and provide justification for variations or additional claims.
• Work with auditors and finance teams for smooth financial reconciliations and compliance checks.

5. Reporting & Process Optimization

• Prepare detailed financial reports on project billing status, outstanding payments, and cash flow forecasting.
• Identify and implement process improvements to enhance billing accuracy and efficiency.
• Stay updated with best practices in contract billing, taxation, and regulatory requirements in the construction industry.

Key Requirements:

Education & Experience:

• Bachelor's degree in Civil Engineering, Construction Management, or a related field.
• 5-7 years of hands-on experience in billing, contract management, or quantity surveying within the construction industry, preferably in warehousing and industrial projects.
• Proven expertise in handling high-value contracts, large-scale projects, and multi-stakeholder billing processes.

Technical Skills:

Strong knowledge of billing, cost estimation, and quantity surveying principles.

Proficiency in ERP systems, AutoCAD, MS Office (Excel, Word, PowerPoint), and billing software.

Experience in BOQ preparation, rate analysis, taxation, and compliance in construction billing.

Familiarity with contractual terms, escalation clauses, and government/industry regulations.

Ability to conduct cost audits and financial reconciliations.

Soft Skills:

Attention to detail & accuracy – ensures every invoice and document is error-free.

Strong communication & negotiation skills – liaises with clients, vendors, and finance teams effectively.

Time management & problem-solving skills – manages tight deadlines and resolves discrepancies efficiently.

Analytical thinking – interprets complex project data and ensures financial clarity.

Proactive & self-motivated – takes ownership of billing cycles and drives improvements.

Working Conditions:

• Office-based role with periodic site visits for verification and documentation.
• Fast-paced environment handling multiple projects and clients.
• Opportunities for professional growth in a company leading India's warehousing and industrial sector.

Interested candidates can email their updated resume at or message on