Billing Officer

2 days ago

Chennai Mumbai Patna, India Hughes Chem Limited Full time ₹ 1,04,000 - ₹ 1,30,878 per year

We are seeking a detail-oriented and proactive Billing Officer to manage and streamline billing activities related to railway projects. The role requires strong knowledge of government billing processes, railway portals, and coordination with multiple stakeholders to ensure accurate documentation, timely approvals, and payment clearance.

Key Responsibilities

  • Review, verify, and prepare invoices for:

  • Mechanical projects

  • Railway fabrication works
  • Manpower supply & deployment
  • Bogie repair and maintenance

  • Bio-toilet installation & servicing

  • Ensure all invoices comply with contract terms and are supported with required documentation.

  • Liaise with internal teams (Engineering, Mechanical, Commercial, Accounts) and railway officials for timely approvals.
  • Prepare and compile billing documents including Measurement Books (MBs), Work Completion Certificates (WCC), Joint Inspection Reports, and Performance Certificates.
  • Maintain accurate digital and physical records for audit and compliance purposes.
  • Regularly follow up with railway officials (online/offline) to track bill status and expedite payments.
  • Use railway billing portals such as IREPS and IPAS for bill generation, tracking, and tender/contract reference.
  • Address discrepancies or disputes in bills with supporting documentation.
  • Provide weekly/monthly MIS reports to management on cleared, pending, and rejected bills.

Key Skills & Competencies

  • Strong knowledge of railway billing processes (mechanical & fabrication works).
  • Familiarity with manpower deployment, bogie maintenance, and bio-toilet project billing.
  • Hands-on experience with railway portals (IREPS, IPAS).
  • Effective communication and coordination with government/railway departments.
  • High attention to detail with strong documentation and compliance focus.
  • Persistence and patience in handling public sector processes.

Qualifications

  • Education:

  • B.Tech/B.E. in Mechanical, Civil, or Electrical Engineering

  • OR Diploma in Mechanical, Civil, or Electrical Engineering

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