Office Administrator

1 day ago

Nagercoil, Tamil Nadu, India Frank & David Labs Private Limited Full time ₹ 2,00,000 - ₹ 6,00,000 per year

Experience: 2–4 Years

Key Responsibilities:

Office Administration & Operations

  • Oversee daily office operations, ensuring all facilities are functional and well-maintained.
  • Manage office opening and closing routines, including generator (DG) operation and power backup readiness.
  • Schedule and monitor maintenance, repairs, and annual service contracts (AMCs).
  • Manage petty cash and maintain accurate expense and invoice records.
  • Submit all bills and supporting documents to the accounts team for reconciliation.
  • Maintain strong relationships with vendors — negotiate terms, pricing, and service quality.
  • Source and evaluate new vendors for cost and quality optimization.
  • Maintain inventory of office supplies, pantry items, and consumables — ensure timely replenishment.
  • Supervise housekeeping staff to maintain a clean, organized, and safe office environment.
  • Support other departments in organizing internal and external events, meetings, conferences, and travel logistics.
  • Coordinate logistics, materials, and on-site assistance during events or meetings.
  • Ensure outsourced services are completed on time, within budget, and at desired quality levels.

Asset & IT Management

  • Maintain accurate records of all office and IT assets; manage allocation and movement of equipment.
  • Conduct periodic audits to prevent loss or misuse of assets.
  • Oversee repair, maintenance, and replacement of IT equipment such as laptops, routers, and printers.
  • Provide first-level IT support for PCs, LAN/Wi-Fi, Internet, and other hardware issues.
  • Coordinate with IT vendors for timely troubleshooting and service renewals.

Vendor & Financial Coordination

  • Follow up with clients or vendors for payments and renewals.
  • Track and manage contracts, invoices, and due dates.
  • Support cost-control and budgeting for office administration activities.

Skills & Competencies:

  • Proven experience in office administration and facility management.
  • Proficiency in MS Office (Excel, Word, PowerPoint).
  • Excellent English communication and email writing skills.
  • Strong organizational and coordination skills.
  • Vendor management and negotiation expertise.
  • Basic IT and troubleshooting knowledge.
  • Analytical thinking and attention to detail.
  • Good documentation and record-keeping ability.
  • Professional demeanour and problem-solving attitude.

Job Types: Full-time, Permanent

Benefits:

  • Health insurance
  • Paid sick time
  • Provident Fund

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