manager - hr

Organization:

MOL Information Technology (MOL-IT) is the Digital Transformation Partner of the MOL Group, delivering customized technology solutions that drive efficiency, innovation, and sustainability across shipping, logistics, and supply chain domains. Established in 1997, MOL-IT operates from three locations—Kolkata, Hyderabad and Mumbai—with a team of over 400 software and management professionals. In alignment with the MOL Group's strong commitment to sustainable growth, MOL-IT is advancing its digital capabilities to support decarbonization, automation, and smart operations. As part of its growth strategy, MOL-IT continues to deepen its impact within the MOL Group by aligning digital transformation initiatives with the Group's long-term sustainability goals.

Job Title: Manager – HRD

Department: Human Resources Development

Location: Kolkata

Reports To: Head – HRD

Position Overview

The Manager – HR Generalist (Compliance Focus) will play a pivotal role in ensuring organizational compliance with statutory, legal, and internal HR policies while managing core HR operations. This role combines a strong understanding of employment law and compliance governance with hands-on generalist responsibilities in employee life cycle management, HR process excellence, and stakeholder partnership.

Key Responsibilities

1. Statutory & Legal Compliance

• Ensure adherence to all applicable labor laws and employment regulations (Shops & Establishment Act, Payment of Wages, Bonus, Gratuity, PF, ESI, POSH, etc.).
• Monitor, maintain, and update compliance trackers, registers, and documentation as per statutory timelines.
• Liaise with external consultants, auditors, and government authorities for compliance submissions and inspections.
• Ensure timely filing of returns and renewals of licenses, registrations, and other statutory mandates.
• Partner with Legal and Finance teams to ensure compliance with vendor contracts, employee benefits, and audit requirements.
• Conduct periodic internal compliance audits to ensure zero non-conformities.

2. Policy Governance & Audit Preparedness

• Maintain and update HR policies to reflect current legal requirements and organizational standards.
• Support internal and external HR audits, coordinate documentation and responses.
• Drive employee awareness on compliance policies, including POSH, Code of Conduct, and workplace ethics.
• Participate in ISO / ISMS / CSR / ESG-related compliance reviews as applicable.

3. HR Operations & Employee Lifecycle Management

• Oversee end-to-end employee lifecycle processes including onboarding, confirmation, transfers, and exit formalities.
• Manage HR systems and records ensuring accuracy, confidentiality, and audit-readiness.
• Support payroll inputs and statutory deduction validation in coordination with Finance/Payroll vendors.
• Facilitate full & final settlements in line with compliance norms.

4. Employee Relations & Communication

• Provide guidance to employees and managers on company policies and labor regulations.
• Support resolution of employee queries and grievances related to policy interpretation or statutory benefits.
• Drive communication and awareness programs on HR policies and compliance obligations.

5. HR Reporting & Continuous Improvement

• Generate periodic compliance and HR operations reports for management review.
• Identify process improvement opportunities to strengthen governance, efficiency, and risk mitigation.
• Maintain up-to-date knowledge on changing employment laws and propose necessary policy or process updates.

Qualifications & Experience

• Education: LLB and MBA / PGDM in Human Resources or equivalent.
• Experience: 15–18 years of progressive HR experience, with at least 3–5 years handling compliance and generalist responsibilities.
• Preferred Background: Experience in IT / ITES / Captive / Consulting environment; exposure to multi-location or group company compliance coordination.

Skills & Competencies

• Strong knowledge of Indian labor laws and statutory compliance frameworks.
• Proficiency in HRIS / payroll systems and compliance tracking tools.
• Attention to detail with strong documentation and recordkeeping discipline.
• Ability to collaborate with internal stakeholders and external agencies effectively.
• Strong ethical standards, confidentiality, and integrity.
• Excellent communication and interpersonal skills.

Performance Indicators (KPIs)

• 100% statutory compliance with zero audit observations.
• Timely submission of statutory returns and renewals.
• Audit readiness and policy compliance scores.
• Employee awareness and compliance training completion rates.
• Accuracy and timeliness of HR operations deliverables.