Event Coordinator

1 week ago

Bengaluru, Karnataka, India Beta Hiring Full time ₹ 4,00,000 - ₹ 6,00,000 per year

Event & Advertising Operations Executive

Location:
Bangalore (Koramangala)

Experience:
2–4 Years

Industry:
Events, Advertising, Media & Marketing

Reports To:
Operations Manager / Project Lead

About CrossWorks

CrossWorks
is a new-age
experiential marketing agency
dedicated to creating transformative experiences that bridge the
physical and digital worlds
.

We specialize in
immersive technologies
such as
Augmented Reality (AR)
and
Virtual Reality (VR)
to help brands engage audiences in powerful new ways.

Our expertise lies in developing
interactive installations
,
experiential campaigns
, and
on-ground brand activations
that captivate, educate, and inspire.

Join us — and together, let's create magic

Job Overview

We're looking for a
detail-oriented and dynamic Event & Advertising Operations Executive
to plan, execute, and manage
events, campaigns, and brand activations
from start to finish.

The ideal candidate will have
hands-on experience in BTL activities
, vendor coordination, and
on-ground event execution
— ensuring projects are completed on time, within budget, and at top quality.

Key Responsibilities

  • Plan and execute
    end-to-end event operations
    , including pre-event planning, on-site execution, and post-event wrap-up.
  • Coordinate with
    vendors, venues, production teams, and internal stakeholders
    to ensure smooth project delivery.
  • Maintain
    brand guidelines
    and
    quality standards
    for all activations and campaigns.
  • Prepare and manage
    event timelines, checklists, and operational plans
    .
  • Oversee
    logistics
    , including permits, transport, manpower, and technical setups.
  • Manage
    budgets and expenses
    , recommending cost-effective solutions.
  • Track and analyze
    event KPIs
    ; assist in creating
    post-event reports
    and client presentations.
  • Troubleshoot operational challenges and ensure an excellent client and audience experience.
  • Stay updated on
    industry trends
    , vendor networks, and operational best practices.

Key Requirements

  • 2–4 years of experience in
    event operations
    ,
    BTL advertising
    , or
    experiential marketing
    .
  • Proven experience managing
    corporate events, mall activations, product launches, exhibitions, or brand campaigns
    .
  • Strong
    organizational and multitasking skills
    with a solution-oriented mindset.
  • Excellent
    communication skills
    (verbal & written).
  • Proficient in
    MS Office
    (Excel, PowerPoint, Word).
  • Willingness to
    travel
    and work
    flexible hours
    (including weekends).
  • Bachelor's degree
    in Event Management, Marketing, Mass Communication, or related field (preferred).

Nice to Have

  • Familiarity with
    digital amplification
    of physical events.
  • Basic knowledge of design tools (e.g.,
    Canva, Photoshop
    ).

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