Administration Executive
1 week ago
Our client is seeking a friendly and professional Front Desk Administrator to be the first point of contact for the company. The ideal candidate will be a highly organized, detail-oriented individual with excellent communication skills who can manage a variety of administrative and clerical tasks efficiently. This role is crucial to creating a welcoming environment for all visitors and ensuring the smooth day-to-day operations of the office.
Key Responsibilities
- Greet and welcome visitors with a positive and professional demeanour.
- Answer, screen, and forward incoming phone calls, and respond to general inquiries.
- Manage the reception area, ensuring it remains tidy, presentable, and well-stocked with necessary materials.
- Sort and distribute incoming mail and packages; prepare outgoing mail and shipments.
- Maintain office security by following established procedures and controlling access (e.g., monitoring the visitor logbook, issuing visitor badges).
- Schedule and coordinate appointments and meetings.
- Maintain and order office supplies, and coordinate with vendors for office equipment maintenance.
- Assist with various administrative tasks as needed, including data entry and preparing reports.
Qualifications
- A bachelor's degree or additional certification in Office Management is a plus.
- Proven work experience as a Front Desk Administrator, Receptionist, or a similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Excellent written and verbal communication skills.
- Strong organizational and time-management skills with the ability to prioritize tasks.
- A professional attitude and appearance.
- The ability to be resourceful and proactive when issues arise.
- Customer service orientation.
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